FEDERAL WAY MODIFIED SOCCER CLUB

AGM MEETING AGENDA

March 23, 2009

            

 

Roll Call – Quorum Present

•        Sign-in sheet attached

•        Meeting called to order by Heather Hamashima at 8:30 PM

 

Credentials (review who is eligible to vote)

o All Club members (a person serving on the Board of Directors, Coaching, or otherwise participating in any club sponsored activity or having a child who is a member of a team governed by the Club) over 18 years of age shall have the right to vote at the Annual General Meeting. Each member is entitled to one vote.

o Proxy votes shall be accredited to one representative of each team or Board member in lieu of the Board member or Coach of record attending.  Delegates shall be limited to a maximum of 5 votes per delegate, self (1) plus four (4) proxy votes.  All proxy votes must be in writing and signed by the absent voter.

 

Approval of Minutes (2008 Mod Soccer Club AGM Meeting Minutes)

•        Approved as written

 

Officer’s Reports (Year end reports)

     President’s Report – Heather Hamashima

•        Written report attached.

 

     Vice-President’s Report – Cory Zimmer

•   Good year.

 

     Secretary’s Report – Novella Fraser

•     No report.

 

     Treasury Report – Sandy Bjork

•   Proposed Budget 2009 – 2010 attached.

 

     Girl’s Registrar Report – Michele Magruder, not present

•     No report.

    

     Boy’s Registrar Report – Novella Fraser

•    Report attached.

 

     2nd VP of Administration – Cory Zimmer

•   No report.

 

     Referee Coordinator’s Report Judy Simone-Johnson – not present

•   Written report attached.

 

     Fields Coordinator Report – Eric Poortvliet

•   Written report attached.

•   Lake Grove fields need repaired.

 

     Equipment Coordinator –Helena Currette, not present

•   Going well.

•   Will purchase items needed.

 

     Ways & Means (Fund Raising) Report – Open Position

 

     Match & Events Coordinator Report – Sharon Woodford

•   Report attached

Committee Reports

     Tracy Whitney: Sharon Woodford

•   Written report attached.

•   Top soccer will be a part of Tracy Whitney.  Will use the turf fields and have high school students help.

     Registration Committee: Eric Poortvliet

•   Goal:  increase player registration for Fall 2009 by 5 – 10 percent.  

 

Unfinished Business

 

Proposals (By-Law Changes)

Proposal 1 – Article 10 Finances, Section 3 Registration Fee

•   Motion – Sharon Woodford.  Seconded – Cory Zimmer. 

•   Yes – 6, No – 0.

•   Motion passes.

 

New Business

    

 

Election of Officers – All voted in by voice vote

Vice President                                    Eric Poortvliet – won by acclamation

Girls Registrar                                    Michele Magruder – won by acclamation

Treasurer                                            Sandy Bjork – won by acclamation

Secretary (to fill one year term)         Novella Fraser – won by acclamation

 

Appointment of Chairpersons – Tabled until the April 13, 2009 Meeting

Odd Years:

Equipment Coordinator

Fields Coordinator – 2 positions                               

 

Every Year:

Referee Coordinator

Ways & Means Coordinator (Fundraising Chair)    

 

GU6 Coordinator

BU6 Coordinator

 

GU7 Coordinator

BU7 Coordinator                 Jen Gallagher

 

GU8 Coordinator                 Kimberly Miller-Olson

BU8 Coordinator                 Jen Gallagher

 

GU9 Coordinator                 Bob Gonzalez                 

BU9 Coordinator                 Novella Fraser

 

GU10 Coordinator               Melissa Kreckman

BU10 Coordinator               Eric Poortvliet

 

 

Good of the Game

  • Heather thanked everyone and gave cards to board members.

 

Meeting Adjourned at 8:45 PM

 

Minutes:  Novella Fraser

Federal Way Mod Soccer

Attendance

March 23, 2009   7:00 PM

Wildwood Elementary School    2405 S 300th St  – Federal Way, WA

 

 

Name

Position

Votes

Heather Hamashima

President

1

Cory Zimmer

VP & 2nd V.P of Administration

2

Sandy Bjork

Treasurer

1

Erik Poortvliet

Fields Coordinator & Age Group Coordinator

1

Sharon Woodford

Match & Events Coordinator

1

Perry Woodford

Association President

0

Novella Fraser

Boys Registrar

2

 

A quorum of the club shall consist of six (6) Board members, with at least three (3) of them being elected officers. Sign-In sheet attached.

 

 

Federal Way Mod Soccer – 2008 Year End Reports

 

President’s Year End Report – Heather Hamashima

 

Highlights from the year:

  • over 300 participated in the Spring into Soccer in 2008
  • over 225 participants in Spring into Soccer in 2009
  • Tracy Whitney a success again
  • New U8 & U9 Jamboree planned for June 2009
  • Winter Soccerfest for U10 players in the snow – lots of fun!
  • Coaching clinics

 

Future plans:

  • more coaching clinics in 2009
  • handbook & notebook for coaches
  • new registration procedures for fall 2009 soccer
  • Soccer “fun day” planned by committee to encourage players to expose players to soccer & encourage participation in the Club

 

Thank you:

  • Parents for supporting their children on and off the field!
  • Players for bringing smiles to our faces!
  • Coaches for hours of planning practices and coaching!
  • Board for attending meetings and volunteering in numerous ways!

 

FWSA Mod Assignor Year End Report – Judy Simone - Johnson

 

2008 Spring Games:       63 

          All positions assigned.

 

2008 Fall Games:          305

   

       *  U7  Games:       105              97  positions assigned

       *  U8  Games:         65              54  positions assigned

       *  U9  Games:         75              71  positions assigned

       * U10 Games:         60              51  positions assigned

    

 

Tracy Whitney Jamboree Games:    131

 

  September 27-28

     * 68  U9/U10  positions assigned

  October 4-5

     * 63  U7/U8  positions assigned

   No referees on U6 this year

 

Every year we have issues with mod players and jewelry.  Law 4 in the Laws of the Game for referees states that for safety reasons players may not wear jewelry.  If a referee asks your player to remove their jewelry, they must do so.  Please do not argue this point.

 

 

Continue to send in your referee evaluations; it is our best tool for utilizing FWSRA mentoring program; knowing what to teach at our monthly trainings, and communicating with the referees on their progress.

It is equally beneficial to new referees, as well as those wanting to move up to the next higher level of game. 

 

 

Judy Simone-Johnson

FWSRA Mod Assignor

 

Match & Events Coordinator Year End Report – Sharon Woodford

 

I developed and maintained the Mod Club fall league schedules as well as practice schedules for the 2008 year due.  I also developed the 2008 Tracy Whitney Jamboree schedule.  I have coordinated with the Fields Coordinators for both our Club and Federal Way United to obtain practice and game fields. 

 

The following is a list of the number of teams that played soccer in Federal Way last year:

 

 

 

Fall 2008

 

Tracy Whitney 2008

 

 

Girls

Boys

Total

 

Girls

Boys

Total

U6

 

6

9

15

 

6

7

13

U7

 

12

12

24

 

11

11

22

U8

 

8

7

15

 

11

8

19

U9

 

8

9

17

 

12

12

24

U10

 

6

8

14

 

9

12

21

 

Total:

85

 

Total:

99

 

 

 

2008 Tracy Whitney Report – Sharon Woodford

 

Teams: We had 99 teams, 10 more teams than in 2007 and 32 of those 99 teams were from outside of Federal Way.

Fields: This year we again used Saghalie Middle School which worked great.

Finances: The Mod Club Treasurer can report on this.

Vendors: We had T-Shirts by Design sell t-shirts again this year and that went very well.  I would like to use them again next year.  We had no concessions vendor this year.

Future: Should we have concessions?  2009 dates are September 26th & 27th for U9/U10 and October 3rd & 4th for U6-U8.  The website has been updated with the 2009 application and information.

 

Plans for 2008

I would like to continue on as Match & Events Coordinator and Tracy Whitney Jamboree Director if the Club will allow.  I am also the FWSA Webmaster, State Cup Rep, and Blast Off Co-Tournament Director.  (I will again be trying to resign as the Federal Way United (FWU) Soccer Club Girl’s Coordinator.)

 

Thank you,

Sharon Woodford

 

Boy’s & Girl’s Registrar Year End Report – Novella Fraser

 

Fall 2008

BU6

57

GU6

42

BU7

75

GU7

70

BU8

66

GU8

54

BU9

67

GU9

66

BU10

76

GU10

55

 

628

as of 1/7/2009

 

 

Fall 2008 Teams

BU6

9

GU6

6

BU7

12

GU7

12

BU8

8

GU8

7

BU9

9

GU9

8

BU10

8

GU10

6

 

85

as of 1/7/2009

 

Fall 2008

Our player count was down this year which may be due to us opening and closing Bonzi registration earlier than usual.  We had some complaints but once people get use to having an earlier registration date it should be okay.

 

I have been doing boy’s and girl’s registration this year.  Michele Magruder volunteered to be the Girl’s registrar and I’m very excited to have another person helping and she is a great addition to the team.

 

Spring 2008

Spring 2008 registration went really well.  Sharon Woodford and Heather Hamashima collected the registration forms and money and I entered players into the system that had not played for Federal Way Mod Soccer before.