President Report

Federal Way Mod Soccer

Minutes

April 13, 2009 7:00 PM

Round Table Pizza – Federal Way, WA

Meeting called to order at 7:07 PM by Heather Hamashima – President

Quorum present - A quorum of the club shall consist of six (6) Board members, with at least three (3) of them being elected officers. Sign-In sheet attached.

Presentation of “Of the Year” Awards

• The awards were not presented tonight. Heather will find a location to have the awards and notify the winners so that they can attend.

• Next year, will do the awards earlier.

• Boys and Girls coach of the year will receive a certificate and a gift card.

• Sportsmanship winners will receive a t-shirt for each player and a gift card for the coach.

Approval of Minutes

• February 9, 2009 minutes were approved as written.

• Motion made to approve the minutes by Eric Poortvliet Second: Glenn Cote

• Motion passes.

President’s Report – Heather Hamashima

• Busy with spring league. Approximately 227 people registered but not all have participated.

• Action: We need a firm policy on refunds for Spring 2010.

• Elections were held at the March 23 AGM. Treasurer – Sandy Bjork, Vice President – Eric Poortvleit, Secretary – Novella Fraser and Girl’s Registrar – Michele Magruder.

Vice President – Eric Poortvliet

• No report

Secretary – Novella Fraser

• May 11 meeting will be held at the 320^th King County Library Room #1

• June 8 meeting will be held at the 320^th King County Library Room #2

Treasury Report – Sandy Bjork

• Presented the 2009 budget. The budget has been adjusted based on the actual numbers from 2008.

• Registration fees stay the same for 2009.

• Motion made to approve the budget by Glenn Cote Second: Eric Poortvleit.

• Motion passes.

Boys Registrar Report – Novella Fraser

• No report.

Girls Registrar Report – Michelle Magruder – not present

• No report.

2^nd V.P. of Administration Report – open

• No report.

Referee Coordinator Report – July Simone-Johnson – not present

• Will continue as the referee coordinator.

Fields Coordinator Report – Eric Poortvliet

• Will look at the equipment for fall.

• Now has a key to the Saghalie shed and can start locking equipment inside.

• Make up day for Spring Soccer is May 2 starting at 11:00 a.m.

Equipment Coordinator Report - Helena Currette – not present

• Helena submitted a report to Heather Hamashima.

• Most of the equipment has been returned.

• Will continue as the equipment coordinator.

Ways and Means – Sandy Bjork

• Will use the same company as last year for the fundraiser.

Match and Event Coordinator Report – Sharon Woodford

• No report

Tracy Whitney – Sharon Woodford

• September 26 & 27 for U9 & U10

• October 3 & 4 for U6 – U8

• TOP Soccer will use Saghalie turf field, unknown which weekend. Each player will need a buddy to assist.

• Action: Sharon will talk with the United Teams & players to help assist the Top Soccer players.

Web Master Report – Sharon Woodford

• No Report

Picture Coordinator – Kimberly Miller-Olson

• The dates have been scheduled through Legends.

• Some people would like for the photographer to use a different background since they have used the same background for several years.

Old Business

AGM – March 23, 2009

• Bylaw changes were voted on and approved.

• Officers were elected.

U8 & U9 June Jamboree

• Heather Hamashima and Cory Zimmer will work on U8 & U9 Jamboree.

• 3 teams have committed to play.

• 4 games will be played – June 8 & June 14.

New Business

Fall Registration (Open April 19 – June 30)

• Parents will turn in their paperwork and check at one of the registration dates. There will be a step by step instruction sheet on the website.

• Action: Sharon Woodford will work on a scholarship request form.

• For people that request scholarships we will have chart of jobs that they can volunteer for.

• U6 registration deadline is August 1.

• Letter being sent the coaches which will include: coach application and coach code of conduct.

• Spirit Wear: Heather Hamashima is looking into the cost of water bottles and Eric Poortvliet is finding out how much sweatshirts will cost. The items will be sold at the registration dates. The sweatshirt will be pre-ordered and given to the coaches at the coaches meeting.

Fall Registration – Finders Fees

• Current players would receive a water bottle for bringing in new U7-U10 players and their names would be placed in a drawing for a bigger prize, possibly a Sounder FC #4 ball.

• Question: How do you keep track of who referred who?

• Question: Will the new player and the current player be able to play on the same team?

• Will need to work on this further to figure out the best way to handle it.

Policy 13 – Guidelines for Acceptance of Volunteers to Coach

• Coach has to be in good standing with Federal Way Mod and United.

• Requires coaches to attend clinics. U10 coaches will be grandfathered in.

• Motion made to approve revised Policy 13. Seconded. Motion approved.

Policy – High Score Games

• Will discuss with the coaches at the coaches meeting about what can be done if one team’s score is high.

Appointment of Chairpersons

• President nominates and board approves.

• Equipment Coordinator – Helene Curette

• Referee – Judy Simone –Johnson

• Ways and Means – Sandy Bjork

• Field Coordinators – Eric Poortvliet and Glenn Cote.

• Age Group Coordinators

Ø GU6 – Melissa Kreckman

Ø GU7 – Gary Haven

Ø GU8 – Kimberly Miller - Olson

Ø GU9 – Bob Gonzalez

Ø GU10 – Melissa Kreckman

Ø BU6 – Open

Ø BU7 – Jen Gallagher

Ø BU8 – Jen Gallagher

Ø BU9 – Novella Fraser

Ø BU10 – Jammie Hair

• Motion to approve the appointment of the listed people by Kimberly Miller-Olson. Second: Glenn Cote

• Motion passes.

Mod Club Mission Statement

• Will appoint a committee to look at the club’s mission statement and to make proposals for changes.

Good of the Game

Meeting Adjourned at 8:45 PM

Minutes: Novella Fraser

Next regular Board Meeting is May 11, 2009 at the 320^th King County Library

All meetings will be scheduled for the 2^nd Monday of each month at 7:00 PM

Federal Way Mod Soccer Club

Policy 13

Revised April 13, 2009

Guidelines for Acceptance of Volunteers to Coach

All individuals that desire to coach in the Federal Way Mod Soccer Club must complete and submit a coaching application to the Club by the indicated deadline. Coaches must have a current Risk Management clearance, attend coaching clinic(s) and other activities as determined by the Club, and be in good standing with FWMSC and FWU in order to be a coach. Head Coach must be at least 18 years of age.

The Federal Way Mod Soccer Club Board may review all potential individuals who desire to coach a Mod Soccer Club team. At the Board’s discretion, they may deny a potential individual the opportunity to be a coach, assistant coach, manager or team official. Decisions may be based on the following criteria, but are not limited to this criteria:

1. RMA - valid Risk Management Acceptance (“RMA”) clearance from the Washington State Youth Soccer Association (“WSYSA”);

2. Financial standing with the FWMSC and FWU;

3. Disciplinary actions,

4. Relationship with the FWMSC (ie adherence to deadlines, policies, etc.);

5. Recommendations by parents.

If the FWMSC Board determines that an individual should not be involved with a Mod Soccer Club team (ie coach, assistant coach, team manager or team official), the Board must vote on the issue. A simply majority of the Board is needed to take action.

Heather Hamashima	President
Sandy Bjork	Treasurer
Glenn Cote	Coach
Sharon Woodford	Scheduler
Mike Nesbitt	Coach
Eric Poortvliet	Vice President
Kimberly Miller-Olson	GU8 Coordinator
Novella Fraser	Boys Registrar