FEDERAL WAY MOD SOCCER CLUB

AGM Minutes

February 11th 2008

 

The meeting of the Federal Way Modified Soccer Club was called to order by President Heather Hamashima at 7:11pm on Monday, February 11th at the Federal Way Regional Library.

 

A Quorum was achieved.  (A Quorum of the club shall consist of 6 (six) board members with at least 3 (three) of them being elected officers.)

 

2007 AGM minutes were approved.

.

PRESIDENT’S REPORT – Heather Hamashima

  • Since October, people have been working really hard.  Great job!
  • She has been enjoying putting together the coaches notebooks.

VICE-PRESIDENT’S REPORT – Cory Zimmer-

  • Discussed different clinics that he would like to see.
  • Discussed having the first transition meeting from U10 to U11.
  • Discussed spring season.  We want not just the kids to learn, but also have it be a learning opportunity for the coaches.
  • He is having discussions with Rob Walker, FWU Director of Coaching, on different ways to have him more involved with Mod.

SECRETARY – Yvette Gregg

  • Nothing to report

TREASURER – Sandy Bjork

  • She is concerned about the player fees.  We need to raise them back to what they were.
  • The Association is going to ask us to contribute to Saghalie field. 

BOYS REGISTRAR – Novella Fraser

  • Nothing to report.  She indicated that it has been a good year.

GIRLS REGISTRAR- Open Position

2nd VICE PRESIDENT OF ADMINISTRATION – Cory Zimmer

  • Nothing to report

REFEREE COORDINATOR – Judy Simone Johnson

  • She is not going to resign but will continue in this position.

FIELDS COORDINATOR- Eric Poortvliet-not present

  • This was a real learning year.
  • He got new locks for Camelot.
  • He wants to get new nets for U9/U10 next year.

EQUIPMENT COORDINATOR- Bob Gonzalez and Tracy Shown-not present

  • Fall season went very smoothly.
  • They think there are sufficient uniforms for the next couple of years.
  • For spring, we will use the free t-shirts and pennies instead of passing out equipment again.

MATCH AND EVENT COORDINATOR & WEBMASTER: Sharon Woodford

  • I was recruited in September to developed and maintain the Mod Club fall league schedules as well as practice schedules for the 2007 year due to the unexpected illness of the appointed Match & Events Coordinator.  I also developed the 2007 Tracy Whitney Jamboree schedule.  I have coordinated with the Fields Coordinators for both our Club and Federal Way United to obtain practice and game fields. 

 

The following is a list of the number of teams that played soccer in Federal Way last year:

 

 

Spring 2007

 

Fall 2007

 

Tracy Whitney 2007

 

Girls

Boys

Total

 

Girls

Boys

Total

 

Girls

Boys

Total

U6

--

--

--

 

8

13

21

 

6

13

19

U7

4

2

6

 

6

9

15

 

7

7

14

U8

7

3

10

 

9

8

17

 

9

7

16

U9

7

4

11

 

8

11

19

 

11

10

21

U10

9

3

12

 

8

8

16

 

10

9

19

Total:

39*

 

Total:

88

 

Total:

89

           *Approximately 322 players

 

  • 2007 Spring League:

Teams: We had 39 teams which is 5 fewer teams than in 2006 and 11 fewer teams than in 2005.

Fields: We ran four U7-U10 fields simultaneously at Sacajawea and Decatur using football lines & cones.

Future: This year Spring will be very different being player based, not team based.

  • 2007 Tracy Whitney Report:

Teams: We had 89 teams, 2 more teams than in 2006 but 25 fewer teams than in 2005.

Fields: This year we again used Saghalie Middle School which worked great.

Finances: This year we made $10, 230.34 and had $5203.08 in expenses for a profit of $5,027.37.

Vendors: We had Wilsons sell t-shirts and that went very well.  We would like to use Wilsons again next year.  The Alonzo’s sold concessions again this year but due to the weather they had very poor sales.  They have stated that they can not afford to sell at the Tracy Whitney next year.

Future: Should we have concessions?  2008 dates are September 27th & 28th for U9/U10 and October 4th & 5th for U6-U8.  The turf field at Saghalie will be completed so we will have a really nice complex to run the Jamboree and could host more teams if we can attract them.

  • Plans for 2007:

I have resigned as the Federal Way United (FWU) Soccer Club Girl’s Coordinator so I can have more time to devote to the Mod Club.  I would like to continue on as Match & Events Coordinator and Tracy Whitney Jamboree Director if the Club will allow.  I am also the FWSA Webmaster, State Cup Rep, and  Blast Off Co-Tournament Director.

NEW BUSINESS:

  • Bylaw Proposals:
    • Article 7, Section 5, B.Vice President
    • Article 7, Section 5, C. Secretary
    • Article 19, Section 1 Coaches & Staff/WSYSA & WSP forms
    • Article 19, Section 3 Youth Assistants

See addendum to minutes for bylaw proposals

Motion to pass bylaw amendments as written. Motion seconded. Motion passes.

  • Mod Budget to be brought up at March meeting for final approval.
  • Proposed Budget-
    • U7-U10-$65 plus participate in fundraiser or $30 buyout of fundraiser
    • Or, instead of fundraiser, we can raise fees more and not fully give coaches, board members and scholarship kids free registration.  Give them a discounted rate instead.
    • We lost $13,000 in player fees because of leaving out fundraiser and not raising fees enough. 

GOOD OF THE GAME:

  • Ken will try to get sponsors and banners for Tracy Whitney
  • Soccer Palooza will be on April 26th.  Mr. Woo will be there.
  • Think about Of the Year awards.

 

Meeting was adjourned at 8:55pm. 

 

Respectfully submitted,

Yvette Greg

FWMSC Secretary

 

 

 

ADDENDUM:

 

2008 Mod By-Law Proposals

 

Proposal 1:

 

Reads

Article 7  Executive Board

 

SECTION 5:  Duties and responsibilities:

B. VICE PRESIDENT:

     1. Attend all Club monthly meetings;

     2. Submit a report on his/her activities at each meeting;

     3. Assume the President's duties in his/her absence;

     4. Assist the President as required;

     5. Coordinate any exchange programs or skills contests;

     6. Organize team pictures;

     7. Act as F.W.S.A. representative at all monthly Association meetings;

     8. Handle all public relations, and publicity issues; and

     9. Handle any insurance claims.

 

 

Proposal

Article 7  Executive Board

 

SECTION 5:  Duties and responsibilities:

B. VICE PRESIDENT:

     1. Attend all Club monthly meetings;

     2. Submit a report on his/her activities at each meeting;

     3. Assume the President's duties in his/her absence;

     4. Assist the President as required;

     5. Coordinate any exchange programs or skills contests;

     6. Organize team pictures;

     75. Act as F.W.S.A. representative at all monthly Association meetings;

     8. Handle all public relations, and publicity issues; and

     96. Handle any insurance claims.

     7. Report on the activities of the Director of Coaching at the monthly meetings.

     8. Represent the Mod Club working with FWU and FWSA negotiating and supporting the Director of Coaching activities for the Mod Club.  Guidelines of expected Director of Coaching support include:

            a. Coaching development, evaluation, selection.

            b. Player development through team camps, age group clinics or academies.

            c. Creation and distribution of education al materials.

            d. Transitional education from Mod to FWU.

 

 

To Read

Article 7  Executive Board

 

SECTION 5:  Duties and responsibilities:

B. VICE PRESIDENT:

     1. Attend all Club monthly meetings;

     2. Submit a report on his/her activities at each meeting;

     3. Assume the President's duties in his/her absence;

     4. Assist the President as required;

     5. Act as F.W.S.A. representative at all monthly Association meetings;

     6. Handle any insurance claims.

     7. Report on the activities of the Director of Coaching at the monthly meeting

     8. Represent the Mod Club working with FWU and FWSA negotiating and
 supporting the Director of Coaching activities for the Mod Club.  Guidelines
 of expected Director of Coaching support include:

            a. Coaching development, evaluation, selection.

            b. Player development through team camps, age group clinics or academies.

            c. Creation and distribution of education al materials.

            d. Transitional education from Mod to FWU.

 

 

 

Proposal 2:

 

Reads

Article 7  Executive Board

 

SECTION 5:  Duties and responsibilities:

C. SECRETARY:

     1. Attend all Club monthly meetings;

     2. Submit a report on his/her activities at each meeting;

     3. Attend to and file all correspondence;

     4. Prepare and read all meeting minutes;

     5. Call role of the Board and name any proxy voters;

     6. Notify all elected officers, appointed Chairpersons, and coaches of any business

     meetings;

     7. Sit on the Coaches Coordinator committees; and

     8. Help prepare meeting agendas

 

 

Proposal 2:

 

Article 7  Executive Board

 

SECTION 5:  Duties and responsibilities:

C. SECRETARY:

     1. Attend all Club monthly meetings;

     2. Submit a report on his/her activities at each meeting;

     3. Attend to and file all correspondence;

     4. Prepare and read all meeting minutes;

     5. Call role of the Board and name any proxy voters;

     6. Notify all elected officers, appointed Chairpersons, and coaches of any business

     meetings;

     7. Sit on the Coaches Coordinator committees; and

     8. Help prepare meeting agendas

     9. Organize Team Pictures

   10. Handle all public relations and publicity issues

 

 

To Read

Article 7  Executive Board

 

SECTION 5:  Duties and responsibilities:

C. SECRETARY:

     1. Attend all Club monthly meetings;

     2. Submit a report on his/her activities at each meeting;

     3. Attend to and file all correspondence;

     4. Prepare and read all meeting minutes;

     5. Call role of the Board and name any proxy voters;

     6. Notify all elected officers, appointed Chairpersons, and coaches of any business

     meetings;

     7. Sit on the Coaches Coordinator committees; and

     8. Help prepare meeting agendas

     9. Organize team pictures

   10. Handle all public relations and publicity issues

Proposal 3:

 

Reads

Article 19 Team Staff

 

SECTION 1 Coaches and staff/ WSYSA and WSP forms 

Each team must have a Head Coach who is at least 18 years of age. Each Coach may choose to have an Assistant Coach and a team manager, however, every individual on each team who works with the players MUST fill out a Washington State Patrol form and a WSYSA volunteer form every two (2) years. These clearance forms must be approved by the appropriate agencies, to permit any individual to work with any team.

 

 

Proposal

Article 19 Team Staff

 

SECTION 1 Coaches and staff/ WSYSA and WSP forms 

Each team must have a Head Coach and one other staff person who is at least 18 years of age. Each Coach may choose to have an Assistant Coach and a team manager, however, every individual on each team who works with the players or team finances MUST apply for fill out a Washington State Patrol clearance form and a WSYSA volunteer form every two (2) years. These This clearance forms must be approved by the appropriate agenciesagency, to permit any individual to work with any team.

 

 

To Read

Article 19 Team Staff

 

SECTION 1 Coaches and staff/ WSYSA and WSP forms 

Each team must have a Head Coach and one other staff person who is at least 18 years of age. Each Coach may choose to have an Assistant Coach and a team manager, however, every individual on each team who works with the players or team finances MUST apply for a Washington State Patrol clearance every two (2) years. This clearance must be approved by the appropriate agency, to permit any individual to work with any team.

 

 

 

Proposal 4:

 

Reads

Article 19 Team Staff

 

SECTION 1 Coaches and staff/ WSYSA and WSP forms 

Each team must have a Head Coach who is at least 18 years of age. Each Coach may choose to have an Assistant Coach and a team manager, however, every individual on each team who works with the players MUST fill out a Washington State Patrol form and a WSYSA volunteer form every two (2) years. These clearance forms must be approved by the appropriate agencies, to permit any individual to work with any team.

 

SECTION 2  COACH SELECTION

When two or more coaches apply for the same team, the coach’s coordinator shall apply the following criteria to select each team coach.

1. Training, coaches license level (preference given to the license level appropriate for

    the applicable team age group.)

2. Experience

3. Recommendations

 

 

Proposal

Article 19 Team Staff

 

SECTION 1 Coaches and staff/ WSYSA and WSP forms 

Each team must have a Head Coach who is at least 18 years of age. Each Coach may choose to have an Assistant Coach and a team manager, however, every individual on each team who works with the players MUST fill out a Washington State Patrol form and a WSYSA volunteer form every two (2) years. These clearance forms must be approved by the appropriate agencies, to permit any individual to work with any team.

 

SECTION 2  COACH SELECTION

When two or more coaches apply for the same team, the coach’s coordinator shall apply the following criteria to select each team coach.

1. Training, coaches license level (preference given to the license level appropriate for

    the applicable team age group.)

2. Experience

3. Recommendations

 

SECTION 3 Youth Assistants

Teams may have Youth Assistants under the age of 18 providing:

1.      The Youth Assistant registers on-line as an Assistant Coach and is Washington State Patrol cleared.

2.      The Youth Assistant is NEVER left alone with the players.  An adult with a Washington State Patrol clearance is required at all times.

3.      The Youth Assistant must be at least 13 years of age.

 

To Read

Article 19 Team Staff

 

SECTION 1 Coaches and staff/ WSYSA and WSP forms 

Each team must have a Head Coach who is at least 18 years of age. Each Coach may choose to have an Assistant Coach and a team manager, however, every individual on each team who works with the players MUST fill out a Washington State Patrol form and a WSYSA volunteer form every two (2) years. These clearance forms must be approved by the appropriate agencies, to permit any individual to work with any team.

 

SECTION 2  COACH SELECTION

When two or more coaches apply for the same team, the coach’s coordinator shall apply the following criteria to select each team coach.

1. Training, coaches license level (preference given to the license level appropriate for

    the applicable team age group.)

2. Experience

3. Recommendations

 

SECTION 3 Youth Assistants

Teams may have Youth Assistants under the age of 18 providing:

  1. The Youth Assistant registers on-line as an Assistant Coach and is Washington State Patrol cleared.
  2. The Youth Assistant is NEVER left alone with the players.  An adult with a Washington State Patrol clearance is required at all times.
  3. The Youth Assistant must be at least 13 years of age.