FEDERAL WAY MOD SOCCER CLUB

BOARD MEETING MINUTES

November 12, 2007

The meeting of the Federal Way Modified Soccer Club was called to order by President Heather Hamashima at 7:06 on Monday November 12th at the 320^th Library.

A Quorum was achieved. (A Quorum of the club shall consist of 6 (six) board members with at least 3 (three) of them being elected officers.)

September and October minutes were approved.

PRESIDENT’S REPORT – Heather Hamashima

She helped Cory with some issues
She talked to Rob about the U10 transition meeting into United for parents and coaches to be help sometime in January.

VICE-PRESIDENT’S REPORT – Cory Zimmer-

Nothing to report

SECRETARY – Yvette Gregg

Nothing to report

TREASURER – Open position

We have a balance of $95,334.31
We’re still not sure about how much we owe for Saghalie turf.

BOYS REGISTRAR – Novella Fraser

Nothing to report

GIRLS REGISTRAR- Stephanie Knapp-not present

2^nd VICE PRESIDENT OF ADMINISTRATION – Cory Zimmer

Has been bombarded with issues the last 2 weeks
Teams have been running up scores
A lot of the issues will be addressed at the mod meeting
At the spring meeting we will remind coaches about the online evaluation instead of talking to the referees.

REFEREE COORDINATOR – Judy Simone Johnson

Apologized for the lack of referees at games.
Discussed that our next Federal Way ref’s clinic isn’t until May, although there is an adults only referee clinic being held from January 18-20.

FIELDS COORDINATOR- Eric Poortvliet

Got 100 cases of paint and received 4 cases of green paint for free.
He will send out an email to get his helpers to drop the liners off at his house.
We have sold 12 cases of paint to the Boys and Girls club
He plans to have the nets picked up next week.

EQUIPMENT COORDINATOR- Bob Gonzalez and Tracy Shown

We will discuss having the boys and girls coordinator combined at the next AGM
Equipment return is from 10-4 on Saturday, November 17^th.
They will take inventory to see what we will need for Spring
They are thinking that we can possible order t-shirts for mod when we order the United gear for the kids to keep.

MATCH AND EVENT COORDINATOR: Sharon Woodford-not present-sent report via email

Lighted Field Time: Because of the poor weather which caused many make-up games, baseball did not release their fields until November 2^nd; one week before the end of the season. This was quite a hardship to many of the Mod teams. Next year I will again try to get lighted field time for the Mod Club but we are at the mercy of baseball since we use their fields. I would like to propose ending the season next year one week earlier, on Saturday November 1^st, before daylight savings ends.

Spring League: Here is the current plan for the 2008 Mod Spring League:

February 1^st: On-line player registration open.

March 6^th: Team registration deadline. Player registrations will be accepted after this time on a space available basis only.

March 7^th: Practice schedule signups will be posted.

March 10^th: Practices may begin.

April 6^th – June 8^th: Games. No games on Memorial Day weekend. Teams have the option for a bye on Mothers Day.

Notes:

1. I would like to get the Board’s opinion on the possibility of playing spring games on Saturdays instead of Sundays. Spring was originally scheduled on Sundays so that baseball players could also play spring soccer. However, with our steady decline of boy’s teams I have the feeling that children who are playing baseball are choosing to not play soccer in the spring. If we played on Saturdays then we would not have church issues. Of course, this is all dependant of field availability since we use FWU fields so Saturday may not even be an option….just thinking.

a. We discussed this and decided against it.

2. I have been talking with the President of Norpoint on having a combined spring league. This would be a great opportunity for the Federal Way teams to play different teams. Jon is very interested and was going to present it at his November 7^th Board meeting. I have not heard the outcome of that meeting.

a. We discussed this and thought it was a good idea.

WEBMASTER – Sharon Woodford-not present, sent report via email

I finally have the Mod team paged updated on the website.

NEW BUSINESS:

Boys Coach of the Year-

Nominees include Curtis Shugarts-BU9 Sharks, Ryan Tolmich-BU9 Cougars, Jeff Knutson-BU10 Sharks

Winner, Ryan Tolmich

Girls Coach of the Year-

Nominees include Cindy Flannigan-GU7 Huskies, William Richardson-Silver Seals

Winner, Cindy Flannigan

Volunteer of the Year-

Nominees include Sharon Woodford, Cory Zimmer, Eric Poortvliet

Winner, Eric Poortvliet

Administrator of the Year-

Nominees include Novella Frasier, Judy Simone-Johnson, Cory Zimmer

Winner, Novella Frasier

Team Sportsmanship Award

Nominees include BU9 Sharks, Red Dragons, GU8 Strikers

Winner, Sharks (boys) and Strikers (girls)

Next season we will ask the referees to vote on the sportsmanship awards.

By Law Proposals-

Add to the VP to assume the roll of coaching director , or make a new position for this in mod
Clarify sliding vs. slide tackling in the policy
Clarify that we will not be refunding the non FW tourney fee of $125 (take it out the handbook)
We will also be discussing how we place players on teams.

Sandy Bjork was nominated and approved for the new mod treasurer.

OLD BUSINESS:

Sharon sent the following via email-

Proposed 2008 Mod Club Calendar: Revised the following items:

1. Have all Tracy Whitney applications due on September 1^st. This will help with ordering the medals.

2. Fall season end on November 1^st, before daylight savings time ends. This will help with light at practices.

· We discussed the proposed calendar and decided that we want to keep the season the same; we will just let coaches know that there will be no practice after October 31^st due to daylight savings.

· We will also add training days for Rob to train in mod

GOOD OF THE GAME:

Meeting was adjourned at 8:59pm.