FEDERAL WAY MOD SOCCER CLUB

BOARD MEETING MINUTES

May 14, 2007

The meeting of the Federal Way Modified Soccer Club was called to order by President Stephanie Knapp at 7:15 on Monday, May 14, 2007 at Marie Callendars in Federal Way.

The Attendees included:

Yvette Gregg-Mod Sec. Kathy Barnes-Mod Treasurer

Novella Fraser-Registrar Judy Simone-Johnson-ref. coord.

Kimberly Miller-Fundraising Stephanie Knapp-Mod Pres.

Cory Zimmer-2^nd VP of Admin

Coaches: 3

A Quorum was achieved. (A Quorum of the club shall consist of 6 (six) board members with at least 3 (three) of them being elected officers.)

Approval of Minutes-Minutes from February 2007 were approved.

PRESIDENT’S REPORT – Stephanie Knapp

• We only had a couple of spring issues. One issue was that some teams did not show up. We discussed having the team that does not show up pay the fees for the field, referee, etc.
• Discussed letting the coaches know that they will be charged for not showing up in the spring and fall.
• We need to get something on the web site stating the process for what to do if your team needs to cancel a game for any reason.

VICE-PRESIDENT’S REPORT – Mary Ward –not present

SECRETARY – Yvette Gregg

Nothing to report

TREASURER – Kathy Barnes

Balance as of April 31^st is $99,108.46

• More Spring money is still coming in.
• Kathy needs to sit with Stephanie to discuss the budget.
• A U9 team registered as U8 (the team is playing up), but the U8 registration fee is $50 and the U9 registration fee is $55.
• GU7 have checks but no registration forms to see who paid and who did not.
• We need to remind the coordinators about what needs to be turned in.

• Stephanie will check to see if voted in board members do not have to pay for one of the child’s registration fee.
• We still haven’t gotten the Legends kick back money from the fall.
• There have been no returned checks from Spring (yet J)
• Kathy noticed that a team was wearing maroon uniforms, which are not one of the mod soccer colors. Stephanie will contact them.

BOYS REGISTRAR – Novella Fraser

• She met with Sharon and went over the flier for the fall.
• Once the flier is approved through the schools we will need to send out an email to coaches and board members on who can bring the flier to the schools.

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GIRLS REGISTRAR- Open Position

2^nd VICE PRESIDENT OF ADMINISTRATION – Ken Landreth

REFEREE COORDINATOR – Judy Simone Johnson

• There were come problems about different coaches yelling at referees.
• Referees association offered coaches clinics in March and only 5 coaches showed up.
• Asked if they (Mike Franco and Craig Eley) can do another overview of the rules at the coaches meeting in May.

FIELDS COORDINATOR- Eric Poortvliet-not present

EQUIPMENT COORDINATOR – Open Position

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MATCH AND EVENT COORDINATOR: Kristina Okezie

WAYS AND MEANS (FUNDRAISING)-Kimberly Miller

• Kimberly discussed the fact that she couldn’t get fundraising money turned in although she tried many different ways. It has been a big problem.
• We discussed different ways to increase fees across the board to make up the money lost from the fundraiser if we choose to stop doing the fundraiser. Some examples were to raise the registration and Tracey Whitney fees. We can also make a profit at Tracey Whitney by “selling” field names to local businesses. (example, instead of a field being named Italy, it could be named after a local business to advertise for that business).
• See “New Business” for motions that were passed due to the fundraiser discussion.

WEBMASTER – Sharon Woodford

NEW BUSINESS:

• Alex from the U8 Dragons brought up that on Mother’s Day, all the gates at Decatur were closed and there were games scheduled that day.
• He asked about referees and how they are evaluated and how coaches can evaluate them after a game.
• He also wondered what we have in place for new coaches in regards to sportsmanship issues.
• Because of discussions about fundraising, there were two motions brought to the table.
• Motion to no longer have a fundraiser for a trial year starting in Fall 2007. Motion was 2^nd and approved.
• Motion to increase registration fee by $15 for fall 2007. Motion was 2^nd and approved.

• Gary Haven will be approached about doing corporate sponsorship.

• We need to come up with a way to reach different cultures to come play soccer for us.

OLD BUSINESS:

• Jesse Hamashima will find out what the sign laws are in Federal Way.
• Mod is going to be paying half for the signs and United will pay the other half. The Association is paying the bill and then billing mod and united.

GOOD OF THE GAME:

• June 11 from 6-9 is the coaches meeting at ESC. We will have the mod meeting on the same night from 6-7.
• Bonzai is open from June 1-August 1
• We had another discussion about how we are going to bridge the gap between United and Mod and discussed how we can better train parent coaches.

Meeting adjourned at 9:35. Next meeting will be held at the Federal Way District Office at 6:00pm on June 11, 2007.