FEDERAL WAY MOD SOCCER CLUB

BOARD MEETING MINUTES

August 13, 2007

The meeting of the Federal Way Modified Soccer Club was called to order by Secretary Yvette Gregg at 7:09 on Monday August 13^th at Round Table Pizza in Federal Way.

The Attendees included:

Yvette Gregg-Mod Secretary Dena Ochs-U9 Coord

Eric Poortvliet-BU10/field coord Cory Zimmer-2^nd VP of Admin.

Heather Hamishima Kristine Okenzie-Mod Scheduler

Kathy Barnes-Mod Treasurer Bob Gonzales-GU7/Equip coord

Coaches: 11 coaches

A Quorum was achieved. (A Quorum of the club shall consist of 6 (six) board members with at least 3 (three) of them being elected officers.)

PRESIDENT’S REPORT – Stephanie Knapp-not present

VICE-PRESIDENT’S REPORT – Mary Ward-not present

SECRETARY – Yvette Gregg

Nothing to report

TREASURER – Kathy Barnes-

• Said that the coordinators need to get the $ to her as she needs to pay certain fees.
• Discussed paying for the storage shed. If we pay 12 months in advance we get one month free.

BOYS REGISTRAR – Novella Fraser-not present

• Need to discuss whether coordinators get to receive one registration free as an incentive to get people to volunteer.
• There was a motion to allow all appointed chairpersons to receive one childs registration free. Motion was 2^nd and was open for discussion. There was a lot of discussion.
• A second motion was introduced to allow all appointed chairpersons to receive one child’s registration fee at half off. Motion was 2^nd and was open for discussion.
• Another motion was introduced to table the discussion until December, to be approved or denied at the next AGM. Motion was 2^nd, voted on, and passed.

GIRLS REGISTRAR- open position

2^nd VICE PRESIDENT OF ADMINISTRATION – Cory Zimmer

• Had one complaint about a parent. The parent was given different options from which they chose one and the parent and coach is satisfied with the outcome.
• A person was asked to coach who was only 17 years old, but fell through.
• WSYSA came up with new rules to protect referees from assault and abuse, which includes conversations made between parents on the sidelines.

REFEREE COORDINATOR – Judy Simone Johnson-not present

FIELDS COORDINATOR- Eric Poortvliet

• He met with the U10 teams to get them their equipment and will be meeting with the U8-U9 this week.
• He talked with Perry about getting new U10 goals as they are in bad shape.

EQUIPMENT COORDINATOR – Girls-open position

EQUIPMENT COORDINATOR- Boys- Bob Gonzalez

• .Asked about how we’ve ordered in the past as he is concerned about running out of size 4 balls. He needs to order more size 4 balls (about 100) and more standard cones.

• He will check with Stephanie because she said that they were on the way.
• Kathy will call Gordon from Pro Time Sports to see what deal he can give us on soccer balls.

• He also mentions that the jerseys were getting tattered and we may need more for next season.
• We have a bunch of old soccer balls that we need to get rid of.
• He needs to send an email to the coaches about picking up the socks.

MATCH AND EVENT COORDINATOR: Kristina Okezie

• She is scheduling practice fields.
• She needs information on the teams, such as byes and their strengths.
• She needs volunteers for the fields.

WEBMASTER – Sharon Woodford-not present

NEW BUSINESS:

• A couple of uniforms were brought to the table for approval. There was a motion to approve the red and black uniforms. Motion was 2^nd and approved.
• There was a suggestion to put in the handbook where the money from the registration fees are going to.
• There was a suggestion to have another coaches meeting.
• Jeff Knutson who is a BU10 coach asked about the bylaw of the roster size. He has 8 players and 3 players from another team need a team to go to and want to stay together, but Jeff only has room for 2 more players according to the bylaws. He wanted to know if he can add all 3 players. It may be a state law that the roster size can only be 10, which means we can’t change it. Jeff will check on the state laws and email Cory about whether we can vote on it or not.

OLD BUSINESS:

• Cory met with Rob to discuss what he can do for the mod soccer club.
• Rob held a clinic at the end of July and 17 people attended, 5 or 6 of which were from mod.
• He handed out a list of different things that Rob was willing to do for mod soccer.
• Rob wants to target training the coaches, as the coaches can then get to the kids.
• We want Rob to schedule age group clinics for kids ASAP.
• We want Rob to get an age group handbook out right away that has activities for coaches to do at different age groups.
• We want Rob to hold a U6/U7 coaches clinic.
• We also discussed having a yearly schedule of coaches/players activities and clinics that we can do continually on a yearly basis.
• Cory will contact Rob as to what we want to make a priority.

GOOD OF THE GAME:

Meeting was adjourned at 8:55pm. Next meeting will be on September 10^th from 7-8:30 at Round Table Pizza in Federal Way.