FEDERAL WAY MOD SOCCER CLUB

AGM MEETING MINUTES

FEBRUARY 13, 2005

The Annual General Meeting (AGM) of the Federal Way Modified Soccer Club was called to order by President Heather Hamashima at 6:45 p.m. on Monday, February 13, 2006, at Federal Way Regional Library

ROLL CALL

*President: Heather Hamashima *Secretary: Sam Rengstorff

*Registrar II (boys): Cheryl Guthrie *Registrar I (Girls): Tricia Arroyo

*Match and Event Coord: Sharon Woodford *Field Coord: Neil Goldingay

*Equipment Coord: Bob Gonzales Coaches and Coordinators: 14

A quorum of 21 was achieved. (A quorum of the Club shall consist of six (6) Board members, with at least three (3) of them being elected officers.)

Credentials (review who is eligible to vote)

There were 20eligible voters.

Approval of Minutes:

Meeting minutes from the Federal Way Mod Soccer Club 2005 AGM held on February 14, 2005 were approved.

Officer’s Reports (Year-End Reports)

President’s Report: Heather Hamashima

Thank you to everyone who turned out for tonight’s meeting. Thank you, too to all coaches, parents, and volunteers – we couldn’t do it without you!

We had some new items this year – On-line Registration & Silent Saturday being the 2 main things.

This years’ goals were:

Better marketing for the Mod club.

Improve dissemination of information to families and public.

Increase coach attendance at Clinics

Increase number of people that take the referee class.

Vice President’s report: Mary Ward by report

I accepted the VP position in September. In that capacity I have attended all FWSA meeting that have occurred since that time.

Additional duties that I have undertaken during the year:

Mod picture coordinator: As picture coordinator, I scheduled all mod teams for pictures. All teams except for one participated in pictures. A refund check of $600+ was received for pictures this year.

Fundraiser money collector: I assisted Heather in following up on the fund raiser money collection. All funds due were collected.

I am willing to continue as VP of the mod club.

Secretary’s report: Sam Rengstorff

Nothing to report

Treasurer’s Report: Sandy Bjork by Report

There are some items coming up from the budget for next year – possibly a portion of the Coaching Director & Saghalie’s Turf.

The proposed budget will be brought to club for approval at the March meeting.

Registrar I (Girls) Report: Tricia Arroyo:

1) Need player registration forms for those that don’t have computers – people could possibly register over the phone, etc.

2) This fall, would like complete birth certificates for every player. (There was discussion about birth certificates at this point)

Registrar II (Boy’s) Report: Cheryl Guthrie

This year we had 55 boy’s teams, broken down in the following age groups:

BU6 8 Teams 47 Players

BU7 12 Teams 99 Players

BU8 13 Teams 90 Players

BU9 10 Teams 90 Players

BU10 10 Teams 100 Players

Total 407 Boy Players

This year, again showing a decline in players and teams.

The new registration system took a while to get used to, but once I figured it out, it was very easy to us.

2^nd VP of Administration Report: Open Position, Heather Hamashima reporting

Most of the issues were conduct – sideline challenges, or coaches getting on refs. All were easily resolved.

There was 1 hearing for team payment, which was taken care of.

Altogether not many problems with league or fundraising fees – minor items.

Referee Coordinator Report: Judy Simone-Johnson, by report

Total mod games for 2005 = 753.

Number of games with referees=741

This equates to 98% coverage for the year - including spring, Tracy Whitney, fall.

FWSRA held two outdoor trainings specifically designed to assist in the development of our MOD soccer referees. Anticipate the same this year, as well as adding a referee clinic geared toward the younger individual—a 9-hour class, 50-question test; instead of an 18-hour class, 100-question test.

Just as coaches and parents are able to evaluate the referee, referees are now required to evaluate the both teams’ coaches, sidelines and players. It is included in the match report process that every referee must file after his or her game.

This process has already begun at the United level and will start at Mod beginning this spring.

This year we had a record number of referee evaluations and they are appreciated!! I rely on your comments and share them with each referee.

Fields Coordinator: Neil Goldingay

This is Neil’s 4^th year as Fields Coordinator; it was a good year. His ultimate goal is to have dedicated fields for the goals.

Equipment Coordinator Report: Bob Gonzalez

Bob ended up taking responsibility for both boys & girls, with Stephanie working with him. There was an order put in for some new equipment. Thanks to everyone who stepped up during the summer and helped.

Ways and Means Report: Jodie Wilde (Not Present)

We need someone to step up by April, to get this rolling for next fall. This is a good opportunity for people who can’t otherwise afford to pay for their soccer. It’s only about a 6-week commitment. A suggestion from the group was that dates & times for turn in be set before the fundraiser actually starts.

Match and Events Coordinator Report: Sharon Woodford

I have developed and maintained the Mod Club spring and fall league schedules as well as practice schedules for the 2005 year. I also developed the 2005 Tracy Whitney Jamboree schedule. I have coordinated with the Fields Coordinators for both our Club and Federal Way United to obtain practice and game fields.

The following is a list of the number of teams that played soccer in Federal Way last year:

	Spring 2005			Fall 2005			Tracy Whitney 2005
	Girls	Boys	Total	Girls	Boys	Total	Girls	Boys	Total
U6	--	--	--	8	8	16	5	7	12
U7	4	6	10	9	12	21	9	14	23
U8	11	6	17	13	13	26	13	16	29
U9	6	2	8	10	10	20	16	12	28
U10	11	4	15	9	10	19	12	10	22

The following is a list of the number of games I scheduled last year

	Spring	Fall	Tracy Whitney
U6	--	56	12
U7	40	97	37
U8	70	115	44
U9	24	90	42
U10	67	81	33
Total	201	439	168
Grand Total:		808

2005 Spring League

Teams: We had 50 teams, which is 5 more than in 2004.

Fields: We ran four U7-U10 fields simultaneously at Sacajawea and Decatur using the football lines and cones. We ran one U10 field at Lake Geneva.

2005 Tracy Whitney Report

Teams: We had 114 teams, 13 more teams than in 2004 with 23 teams from outside of Federal Way.

Fields: This year we again used Saghalie Middle School, which worked great.

Volunteers: This year we had more volunteers help out, which was crucial. To make this Jamboree successful we need the volunteers to work concessions, registration desk, field setup, not to mention all the behind scenes such as schedules, medals, vendors, etc. Thank you to everyone who helped.

Unfinished Business:

None

Proposals:

Please note - there were 10 original proposals. Proposal number 9 was not brought to the table. Minutes to reflect Proposal number, then number of votes, then verbiage of proposal.

Proposal 1:

21-Yes, 0 – No, 0 – Abstentions. Motion passes.

Reads

Article 4 Boundaries

The boundaries of this club shall be those of the Federal Way School District No. 210. This club's boundaries shall include all Elementary schools of Federal Way School District No. 210. This club may choose to include any private schools that may fall within the Federal Way School District No. 210 boundaries.

Proposal

Article 4 Boundaries

The boundaries of this club shall be those of the Federal Way School District No. 210. This club's boundaries shall include all Elementary, public and private, schools of Federal Way School District No. 210.

To Read

Article 4 Boundaries

Proposal 2:

21-Yes, 0 – No, 0 – Abstentions. Motion passes.

Reads

Article 14 Player Registration

Section 5 Playing up:

(a) A player may play up, no more than 2 years, if in the opinion of their coach, and the Club Board of Directors, it is beneficial to the individual player. Written application must be submitted to the Club Board of Directors for approval.

(b) No player may play up, for any reason, without the written permission and consent of the player, and their parents or guardians.

Proposal

Article 14 Player Registration

Section 5 Playing up:

A player may play up, no more than 2 years, if in the opinion of their coach, and the Club Board of Directors, it is beneficial to the individual player. Written application must be submitted to the Club Board of Directors for approval if playing up more than 1 year.

To Read

Article 14 Player Registration

Section 5 Playing up:

Proposal 3: Revise Registrars Name

21-Yes, 0 – No, 0 – Abstentions. Motion passes.

Reads

Article 7 Executive Board

SECTION 1: Executive Board:

The Executive Board of this Club shall consist of the following officers:

A. President;

B. Vice President;

C. Secretary;

D. Treasurer;

E. Registrar I;

F. Registrar II;

G. 2^nd Vice-President Administration.

Proposal

Revise the name of Registrar I to be Girls Registrar and Registrar II to be Boys Registrar. This change would also need to be made in Section 3(a) and Section 5(E) and (F) and Article 9, Section 4(a).

To Read:

SECTION 1: Executive Board:

The Executive Board of this Club shall consist of the following officers:

A. President;

B. Vice President;

C. Secretary;

D. Treasurer;

E. Girls Registrar;

F. Boys Registrar;

G. 2^nd Vice-President Administration.

Proposal 4: Revise Girls and Boys Coordinator Names

20-Yes, 1 – No, 0 – Abstentions. Motion passes.

Reads

Article 8 Appointed Chairpersons

SECTION 1: Chairpersons:

The appointed Chairpersons positions shall be:

A. Referee Coordinator;

B. Fields Coordinator;

C. Coaches Coordinator;

D. Equipment Coordinator-Girls;

E. Equipment Coordinator-Boys;

F. Girls Coordinator (club may elect to assign coord. To each age division);

G. Boys Coordinator (club may elect to assign coord. To each age division);

H. Risk Manager;

I. Ways and Means Coordinator (optional as determined by the Executive Board); and

J. Match and Events Coordinator (optional as determined by the Executive Board).

Proposal

Revise Girls and Boys Coordinator’s titles. This change would also need to be made in section 4(f) and (g) and Article 9, Section 4(a).

Remove “(optional as determined by the Executive Board)” for the Match and Events Coordinator.

To Read:

A. Referee Coordinator;

B. Fields Coordinator;

C. Coaches Coordinator;

D. Equipment Coordinator-Girls;

E. Equipment Coordinator-Boys;

F. Girls Age Group Coordinator;

G. Boys Age Group Coordinator;

H. Risk Manager;

I. Ways and Means Coordinator (optional as determined by the Executive Board); and

J. Match and Events Coordinator.

Proposal 5: Remove Coaches Coordinator position and add appropriate tasks to the Girls and Boys Coordinators.

20-Yes, 0 – No, 1 – Abstention. Motion passes.

Reads

Article 8 Appointed Chairpersons

SECTION 1: Chairpersons:

The appointed Chairpersons positions shall be:

A. Referee Coordinator;

B. Fields Coordinator;

C. Coaches Coordinator;

D. Equipment Coordinator-Girls;

E. Equipment Coordinator-Boys;

F. Girls Coordinator (club may elect to assign coord. To each age division);

G. Boys Coordinator (club may elect to assign coord. To each age division);

H. Risk Manager;

I. Ways and Means Coordinator (optional as determined by the Executive Board); and

J. Match and Events Coordinator (optional as determined by the Executive Board).

Proposal

Remove the Coaches Coordinator position and add appropriate tasks to the Girls and Boys Coordinators. This change would also need to be made in section 4(c), (f) and (g) – See next page.

To Read:

Article 8 Appointed Chairpersons

SECTION 1: Chairpersons:

The appointed Chairpersons positions shall be:

A. Referee Coordinator;

B. Fields Coordinator;

C. Equipment Coordinator-Girls;

D. Equipment Coordinator-Boys;

E. Girls Coordinator (club may elect to assign coord. To each age division);

F. Boys Coordinator (club may elect to assign coord. To each age division);

G. Risk Manager;

H. Ways and Means Coordinator (optional as determined by the Executive Board); and

I. Match and Events Coordinator.

Reads

ARTICLE 8 APPOINTED CHAIRPERSONS

SECTION 4: Duties and responsibilities:

The duties and responsibilities of the respective appointed Chairperson shall be as follows:

C. COACHES COORDINATOR

1. Attend all monthly meetings.

2. Submit a report on his/her activities at each meeting;

3. Facilitate pre-season Coaches’ training regarding paper work, responsibilities and expectations;

4 Collect from all Coaches, Assistant coaches and team Managers, all proper paper work such as, Coaches application, Washington State Youth Soccer Association Volunteer form, Washington State Patrol form, in addition to any other form the FWSA or WSYSA may later require, and timely return them to the Club Risk Manager;

5. Seek and promote coaches clinics;

6. Address Coaches’ issues with respect to parents, players, referees or Board members; and

7. Set up and maintain a file on all club coaches, their training records, each year’s team assignment, accomplishments, violations or disciplinary actions taken against. (This last file will be a confidential file, only available to the Club and Association Judicial Chairs.)

F. GIRLS COORDINATOR

1. Attend all club monthly meetings;

2. Submit a report on his/her activities at each meeting;

3. Notify all girls team coaches of all meetings and activities;

4. Help fill all Coach vacancies and make public notice of such need;

5. Assist club Registrar as needed in placement of girls to teams;

6. Assist club Registrar in pre-registering existing teams from previous season and collecting copies of certified birth certificates or other WSYSA approved documents for all girls registered within the club; and

7. Submit to the Club Match and Event Coordinator, a list of all teams registered for a current season schedule.

G. BOYS COORDINATOR

1. Attend all Club monthly meetings;

2. Submit a report on his/her activities at each meeting;

3. Notify all boys team coaches of all meetings and activities;

4. Help fill all coaches vacancies and make public notice of such need;

5. Coordinate placement of registered boys to teams;

6. Assist Club Registrar in pre-registering existing teams from previous season and collecting copies of certified birth certificates or other WSYSA approved documents for all boys registered within the club; and

7. Submit to the Club Match and Event Coordinator, a list of all teams registered for a current season schedule.

Proposal

ARTICLE 8 APPOINTED CHAIRPERSONS

SECTION 4: Duties and responsibilities:

Delete item #C. Coaches Coordinator and renumber the rest of the Coordinators.

E. GIRLS COORDINATOR

1. Attend all club monthly meetings;

2. Submit a report on his/her activities at each meeting;

3. Notify all girls team coaches of all meetings and activities;

4. Facilitate pre-season Coaches’ training regarding paper work, responsibilities and expectations;

5. Help fill all Coach vacancies and make public notice of such need;

6. Collect completed team registration packets and review all information for accuracy;

7. Assist Club Registrar as needed in ensuring all Coaches, Assistant Coaches and team Managers fill out and properly submit to WSYSA a Risk Management Application, in addition to any other FWSA or WSYSA required security form before any volunteering takes place;

8. Coordinate placement of registered girls to teams;

9. Assist club Registrar in pre-registering existing teams from previous season and collecting copies of certified birth certificates or other WSYSA approved documents for all new girls registered within the club; and

10. Seek and promote coaches clinics;

11. Address Coaches’ issues with respect to parents, players, referees or Board members; and

12. Submit to the Club Match and Event Coordinator, a list of all teams registered for a current season schedule.

F. BOYS COORDINATOR

1. Attend all Club monthly meetings;

2. Submit a report on his/her activities at each meeting;

3. Notify all boys team coaches of all meetings and activities;

4. Facilitate pre-season Coaches’ training regarding paper work, responsibilities and expectations;

5. Help fill all coaches vacancies and make public notice of such need;

6. Collect completed team registration packets and review all information for accuracy;

8. Coordinate placement of registered boys to teams;

9. Assist Club Registrar in pre-registering existing teams from previous season and collecting copies of certified birth certificates or other WSYSA approved documents for all new boys registered within the club; and

10. Seek and promote coaches clinics;

11. Address Coaches’ issues with respect to parents, players, referees or Board members; and

12. Submit to the Club Match and Event Coordinator, a list of all teams registered for a current season schedule.

To Read

ARTICLE 8 APPOINTED CHAIRPERSONS

SECTION 4: Duties and responsibilities:

E. GIRLS COORDINATOR

1. Attend all club monthly meetings;

2. Submit a report on his/her activities at each meeting;

3. Notify all girls team coaches of all meetings and activities;

4. Facilitate pre-season Coaches’ training regarding paper work, responsibilities and expectations;

5. Help fill all Coach vacancies and make public notice of such need;

6. Collect completed team registration packets and review all information for accuracy;

8. Coordinate placement of registered girls to teams;

10. Seek and promote coaches clinics;

11. Address Coaches’ issues with respect to parents, players, referees or Board members; and

12. Submit to the Club Match and Event Coordinator, a list of all teams registered for a current season schedule.

F. BOYS COORDINATOR

1. Attend all club monthly meetings;

2. Submit a report on his/her activities at each meeting;

3. Notify all boys team coaches of all meetings and activities;

4. Facilitate pre-season Coaches’ training regarding paper work, responsibilities and expectations;

5. Help fill all Coach vacancies and make public notice of such need;

6. Collect completed team registration packets and review all information for accuracy;

8. Coordinate placement of registered boys to teams;

10. Seek and promote coaches clinics;

11. Address Coaches’ issues with respect to parents, players, referees or Board members; and

12. Submit to the Club Match and Event Coordinator, a list of all teams registered for a current season schedule.

Proposal 6: Remove Risk Manager position and add appropriate tasks to the Registrar’s duties.

21-Yes, 0 – No, 0 – Abstentions. Motion passes.

Reads

Article 8 Appointed Chairpersons

SECTION 1: Chairpersons:

The appointed Chairpersons positions shall be:

A. Referee Coordinator;

B. Fields Coordinator;

C. Coaches Coordinator;

D. Equipment Coordinator-Girls;

E. Equipment Coordinator-Boys;

F. Girls Coordinator (club may elect to assign coord. To each age division);

G. Boys Coordinator (club may elect to assign coord. To each age division);

H. Risk Manager;

I. Ways and Means Coordinator (optional as determined by the Executive Board); and

J. Match and Events Coordinator (optional as determined by the Executive Board).

Proposal

Remove the Risk Manager’s position and add appropriate tasks to the Registrar’s duties.

To Read:

Article 8 Appointed Chairpersons

SECTION 1: Chairpersons:

The appointed Chairpersons positions shall be:

A. Referee Coordinator;

B. Fields Coordinator;

C. Coaches Coordinator;

D. Equipment Coordinator-Girls;

E. Equipment Coordinator-Boys;

F. Girls Coordinator (club may elect to assign coord. To each age division);

G. Boys Coordinator (club may elect to assign coord. To each age division);

H. Ways and Means Coordinator (optional as determined by the Executive Board); and

I. Match and Events Coordinator (optional as determined by the Executive Board).

Reads

Article 7 Executive Board

SECTION 5: Duties and responsibilities:

The duties and responsibilities of each elected officer shall be:

E. REGISTRAR I:

1. Attend all Club monthly meetings;

2. Submit a report on his/ her activities at each meeting;

3. Coordinate Annual Player registration;

4. Verify age of all players registered in the Club by having on file a copy of each child's certified birth certificate or other WSYSA approved document;

5. Maintain an up to date file on all girl players, their teams and coaches;

6. Handle all girl player transfers to and from teams, and to and from clubs and Associations;

7. Maintain and provide up to date rosters of each girl team registered in the Club;

8. Establish a deadline date for the registration and submit to the Secretary for the Annual calendar;

9. Maintain a liaison with the FWSA Registrar;

10. Submit team assignment sheets to coaches of all girl teams.

F. REGISTRAR II:

1. Attend all Club monthly meetings;

2. Submit a report on his/ her activities at each meeting;

3. Coordinate Annual Player registration;

4. Verify age of all players registered in the Club by having on file a copy of each child's certified birth certificate or other WSYSA approved document;

5. Maintain an up to date file on all boy players, their teams and coaches;

6. Handle all boy player transfers to and from teams, and to and from clubs and Associations;

7. Maintain and provide up to date rosters of each boy team registered in the Club;

8. Establish a deadline date for the registration and submit to the Secretary for the Annual calendar;

9. Maintain a liaison with the FWSA Registrar;

10. Submit team assignment sheets to coaches of all boy teams.

Proposal

Add to both the Registrar I and Registrar II job descriptions:

11: Ensure that all club members who work with children, such as, but not limited to, the Board of Directors, Executive Board, Head and Assistant Coaches, and team Managers fill out and properly submit to WSYSA a Risk Management Application, in addition to any other FWSA or WSYSA required security form before any volunteering takes place.

To Read

Article 7 Executive Board

SECTION 5: Duties and responsibilities:

The duties and responsibilities of each elected officer shall be:

E. REGISTRAR I:

1. Attend all Club monthly meetings;

2. Submit a report on his/ her activities at each meeting;

3. Coordinate Annual Player registration;

4. Verify age of all players registered in the Club by having on file a copy of each child's certified birth certificate or other WSYSA approved document;

5. Maintain an up to date file on all girl players, their teams and coaches;

6. Handle all girl player transfers to and from teams, and to and from clubs and Associations;

7. Maintain and provide up to date rosters of each girl team registered in the Club;

8. Establish a deadline date for the registration and submit to the Secretary for the Annual calendar;

9. Maintain a liaison with the FWSA Registrar;

10. Submit team assignment sheets to coaches of all girl teams.

11. Ensure that all club members who work with children, such as, but not limited to, the Board of Directors, Executive Board, Head and Assistant Coaches, and team Managers fill out and properly submit to WSYSA a Risk Management Application, in addition to any other FWSA or WSYSA required security form before any volunteering takes place.

F. REGISTRAR II:

1. Attend all Club monthly meetings;

2. Submit a report on his/ her activities at each meeting;

3. Coordinate Annual Player registration;

4. Verify age of all players registered in the Club by having on file a copy of each child's certified birth certificate or other WSYSA approved document;

5. Maintain an up to date file on all boy players, their teams and coaches;

6. Handle all boy player transfers to and from teams, and to and from clubs and Associations;

7. Maintain and provide up to date rosters of each boy team registered in the Club;

8. Establish a deadline date for the registration and submit to the Secretary for the Annual calendar;

9. Maintain a liaison with the FWSA Registrar;

10. Submit team assignment sheets to coaches of all boy teams.

Proposal 7: Appointed Chairpersons term of office

21-Yes, 0 – No, 0 – Abstentions. Motion passes.

Reads

Article 8 Appointed Chairpersons

SECTION 3: Term of office:

(a) The term of office for the appointed Chairpersons shall commence immediately upon appointment and shall continue until the AGM two (2) years hence. Each outgoing Chairperson must transfer all club records and files maintained during the course of the office to the successor and assist the new Chairperson for a period not to exceed the remainder of the fiscal year, in order to assure a smooth transition.

(b) In the event any of the Appointed positions become vacant, the Board of Directors shall elect, by a majority vote of a quorum, a replacement.

(c) Any Chairperson being absent from three (3) consecutive meetings of the club or being negligent in responsibilities to the club, or being in violation of the club or FWSA Code of ethics or combination thereof, shall be subject to suspension or removal from office.

Proposal

Article 8 Appointed Chairpersons

SECTION 3: Term of office:

(a) The term of office for the appointed Chairpersons shall commence immediately upon appointment and shall continue until the AGM one (1) or two (2) years hence per the schedule below. Each outgoing Chairperson must transfer all club records and files maintained during the course of the office to the successor and assist the new Chairperson for a period not to exceed the remainder of the fiscal year, in order to assure a smooth transition.

1. Chairpersons to be appointed in even numbered years are:

Boys Equipment Coordinator

Match and Events Coordinator

2. Chairpersons to be appointed in odd numbered years are:

Girls Equipment Coordinator

Fields Coordinator

3. Chairpersons to be appointed every year:

Referee Coordinator

Girls Coordinator

Boys Coordinator

Ways and Means Coordinator

(b) In the event any of the Appointed positions become vacant, the Board of Directors shall elect, by a majority vote of a quorum, a replacement.

To Read

Article 8 Appointed Chairpersons

SECTION 3: Term of office:

1. Chairpersons to be appointed in even numbered years are:

Boys Equipment Coordinator

Match and Events Coordinator

2. Chairpersons to be appointed in odd numbered years are:

Girls Equipment Coordinator

Fields Coordinator

3. Chairpersons to be appointed every year are:

Referee Coordinator

Girls Coordinator

Boys Coordinator

Ways and Means Coordinator

(b) In the event any of the Appointed positions become vacant, the Board of Directors shall elect, by a majority vote of a quorum, a replacement.

Proposal 8: Remove Girls and Boys Registrar positions and move their duties to Girls and Boys Coordinators.

***Note from Secretary, motion was made to reject this proposal – rejection passed 17-Yes, 0 – No, 4 – Abstentions. Motion passes to reject proposal.

Reads

Article 7 Organization

SECTION 5: Duties and responsibilities:

The duties and responsibilities of each elected officer shall be:

E. REGISTRAR I:

1. Attend all Club monthly meetings;

2. Submit a report on his/ her activities at each meeting;

3. Coordinate Annual Player registration;

4. Verify age of all players registered in the Club by having on file a copy of each child's certified birth certificate or other WSYSA approved document;

5. Maintain an up to date file on all girl players, their teams and coaches;

6. Handle all girl player transfers to and from teams, and to and from clubs and Associations;

7. Maintain and provide up to date rosters of each girl team registered in the Club;

8. Establish a deadline date for the registration and submit to the Secretary for the Annual calendar;

9. Maintain a liaison with the FWSA Registrar;

10. Submit team assignment sheets to coaches of all girl teams.

F. REGISTRAR II:

1. Attend all Club monthly meetings;

2. Submit a report on his/ her activities at each meeting;

3. Coordinate Annual Player registration;

4. Verify age of all players registered in the Club by having on file a copy of each child's certified birth certificate or other WSYSA approved document;

5. Maintain an up to date file on all boy players, their teams and coaches;

6. Handle all boy player transfers to and from teams, and to and from clubs and Associations;

7. Maintain and provide up to date rosters of each boy team registered in the Club;

8. Establish a deadline date for the registration and submit to the Secretary for the Annual calendar;

9. Maintain a liaison with the FWSA Registrar;

10. Submit team assignment sheets to coaches of all boy teams.

Proposal

Remove these positions and add appropriate tasks to the age group coordinators (next page).

Move age group coordinators from appointed positions to elected positions; Girls Coordinator elected in even numbered years and Boys Coordinator elected in odd numbered years.

Justification:

The SAM/BONZI registration and the coordinator processes have begun to overlap with most of the duties being performed by the coordinators.

Reads

ARTICLE 8 APPOINTED CHAIRPERSONS

SECTION 4: Duties and responsibilities:

The duties and responsibilities of the respective appointed Chairperson shall be as follows:

F. GIRLS COORDINATOR:

1. Attend all club monthly meetings;

2. Submit a report on his/her activities at each meeting;

3. Notify all girls team coaches of all meetings and activities;

4. Help fill all Coach vacancies and make public notice of such need;

5. Assist club Registrar as needed in placement of girls to teams;

7. Submit to the Club Match and Event Coordinator, a list of all teams registered for a current season schedule.

G. BOYS COORDINATOR:

1. Attend all Club monthly meetings;

2. Submit a report on his/her activities at each meeting;

3. Notify all boys team coaches of all meetings and activities;

4. Help fill all coaches vacancies and make public notice of such need;

5. Coordinate placement of registered boys to teams;

7. Submit to the Club Match and Event Coordinator, a list of all teams registered for a current season schedule.

Proposal:

ARTICLE 8 APPOINTED CHAIRPERSONS

SECTION 4: Duties and responsibilities:

The duties and responsibilities of the respective appointed Chairperson shall be as follows:

F. GIRLS COORDINATOR:

1. Attend all club monthly meetings;

2. Submit a report on his/her activities at each meeting;

3. Notify all girls team coaches of all meetings and activities;

4. Help fill all Coach vacancies and make public notice of such need;

5. Coordinate Annual Player Registration;

6. Verify age of all new players registered in the Club by requesting a copy of the players’ birth certificate or other WSYSA approved document upon registering;

7. Handle all girl player transfers to and from teams, and to and from clubs and Associations;

8. Maintain and provide up to date rosters of each girls team registered in the Club;

9. Establish a deadline date for the registration and submit to the Secretary for the Annual calendar;

10. Maintain a liaison with the FWSA Registrar;

11. Submit team assignment sheets to coaches of all girls teams; and

12. Submit to the Club Match and Event Coordinator, a list of all girls teams registered for a current season schedule.

G. BOYS COORDINATOR:

1. Attend all Club monthly meetings;

2. Submit a report on his/her activities at each meeting;

3. Notify all boys team coaches of all meetings and activities;

4. Help fill all coaches vacancies and make public notice of such need;

5.Coordinate Annual Player Registration;

6. Verify age of all new players registered in the Club by requesting a copy of the players’ birth certificate or other WSYSA approved document upon registering;

7. Handle all boy player transfers to and from teams, and to and from clubs and Associations;

8. Maintain and provide up to date rosters of each boys team registered in the Club;

9. Establish a deadline date for the registration and submit to the Secretary for the Annual calendar;

10. Maintain a liaison with the FWSA Registrar;

11. Submit team assignment sheets to coaches of all boys teams; and

12. Submit to the Club Match and Event Coordinator, a list of all boys teams registered for a current season schedule.

To read

F. GIRLS COORDINATOR:

1. Attend all club monthly meetings;

2. Submit a report on his/her activities at each meeting;

3. Notify all girls team coaches of all meetings and activities;

4. Help fill all Coach vacancies and make public notice of such need;

5. Coordinate Annual Player registration;

6. Verify age of all new players registered in the Club by requesting a copy of the players’ birth certificate or other WSYSA approved document upon registering;

7. Handle all girl player transfers to and from teams, and to and from clubs and Associations;

8. Maintain and provide up to date rosters of each girls team registered in the Club;

9. Establish a deadline date for the registration and submit to the Secretary for the Annual calendar;

10. Maintain a liaison with the FWSA Registrar;

11. Submit team assignment sheets to coaches of all girls teams; and

12. Submit to the Club Match and Event Coordinator, a list of all girls teams registered for a current season schedule.

G. BOYS COORDINATOR:

1. Attend all Club monthly meetings;

2. Submit a report on his/her activities at each meeting;

3. Notify all boys team coaches of all meetings and activities;

4. Help fill all coaches vacancies and make public notice of such need;

5. Coordinate Annual Player registration;

6. Verify age of all new players registered in the Club by requesting a copy of the players’ birth certificate or other WSYSA approved document upon registering;

7. Handle all boy player transfers to and from teams, and to and from clubs and Associations;

8. Maintain and provide up to date rosters of each boys team registered in the Club;

9. Establish a deadline date for the registration and submit to the Secretary for the Annual calendar;

10. Maintain a liaison with the FWSA Registrar;

11. Submit team assignment sheets to coaches of all boys teams; and

12. Submit to the Club Match and Event Coordinator, a list of all boys teams registered for a current season schedule.

Proposal 10:

21-Yes, 0 – No, 0 – Abstentions. Motion passes.

Reads:

Article 14 Player Registration

SECTION 6 Player Transfers:

(a) Transfer of players within the Club, before the Club Registrar has transferred the Club registrations to the FWSA Registrar, shall be handled between the sending and receiving coaches, players, and parents and the Clubs’ Registrars. No transfer form required.

(b) Transfer of players within the Club, after the Club Registrar has transferred the Club registrations to the FWSA Registrar, WILL REQUIRE a transfer form filled out and filed by the Club Registrar with the FWSA Registrar.

(c) Release and transfer of a player to or from another Association within the same District (District III) shall require a WSYSA, (provided by the WSYSA office) transfer

Form filled out and filed with the FWSA Registrar. In addition, a player release form may be required, signed by both the sending and receiving Coaches and Associations.

(See FWSA Registrar for details).

(d) All player transfers must be completed by midnight, October 31st of the seasonal year.

Proposal:

Article 14 Player Registration

SECTION 6 Player Transfers:

(a) Transfer of players within the Club, before the Club Registrar has transferred the Club registrations to the FWSA Registrar, shall be handled between the sending and receiving coaches, players, and parents and the Clubs’ Registrars. No transfer form required.

(c) Release and transfer of a player to or from another Association within the same District (District III) shall require a WSYSA, (provided by the WSYSA office) transfer Form filled out and filed with the FWSA Registrar. In addition, a player release form may be required, signed by both the sending and receiving Coaches and Associations.

(See FWSA Registrar for details).

(d) All player transfers must be completed in support of the Association register deadline of the seasonal year

To Read:

Article 14 Player Registration

SECTION 6 Player Transfers:

(See FWSA Registrar for details).

(d) All player transfers must be completed in support of the Association register deadline of the seasonal year

Justification:

The deadline varies from year to year and the association has the authority to select deadlines earlier than WSYSA.

New Business:

1) Elections:

President: Position to remain open at this time

Secretary: Sally Boyer-White, won by acclamation

2^nd VP of Administration: Ken Landruff, won by acclamation

Registrar II Open position: Cheryl Guthrie, won by acclamation

2) Appointment of Officers;

Treasurer: Kathy Barnes will be appointed in March, Sandy Bjork will resign at that time.

3) Acknowledgement of volunteers and Coordinators

4) Of the Year Awards:

Awards were presented by President Heather Hamashima to Bob Gonzalez, Mod boys coach of the year 2006, to Pat & Mike Bulzomi, Mod girls coach of the year for 2006, and to Mary Ward as the 2006 Volunteer of the Year for the Mod club, and Sandy Bjork, 2006Amin of the Year for the Mod Club.

Good of the Game:

1) 4/8 Soccer Fair in Tacoma

2) Cory Zimmer will take soccer equipment to Brazil for the impoverished, will be collecting at Blastoff.

3) Need Volunteers for games that FW United is hosting this weekend.

Meeting Adjourned at 8:30 p.m.

Next regular meeting is Monday, March 13^th 2006, at 7:00p.m. at Round Table Pizza in Federal Way. All meetings will be scheduled on the 2^nd Monday of each month.