Annual General Meeting

Minutes

March 12, 2008

Called to order 7:15 pm.

Credentials:

Reviewed voting credentials.

Introductions:

Members introduced themselves to other attendees.

OFFICER REPORTS:

President – Jesse Hamashima:

The positive in the past year:

A stronger sense of mission and continuity within FWU. Meetings with parents, coaches
Rob Walker has become a stronger positive presence

The PDL has raised the bar in our competitive levels and brings strong competition
The pool of coaches is more impressive
Our fields are great!
Our volunteer base is remarkable

The Challenges:

· The costs of doing business is rising

· Our recreational component is decreasing

· We need to renew our volunteer base

Vice President– Perry Woodford:

This has been an amazing year for FWUSC. The PDL, that United is a member of, has really changed the face of soccer in Washington. The GU15 and above move to a winter/spring schedule of 10 games has kept many people busy. A great deal of time has been spent supporting planning, transition, and club/association meetings. Several of our board members are meeting to plan and develop this organization and their efforts are greatly appreciated. What will change next? United and Mod club has an improved working relationship. Our first retreat was held in December. It was a success and thank you to Doxon Toyota for a large donation to the Blast Off to help us on our way. I was able to spend more time working with and helping all our board members. It is great to have such wonderful, passionate, and skillful people to work with.

In 2008 I will continue to work to improve the relationship with Mod and programs to improve our coaching staff knowledge, our referee retention, and player retention. The leagues and soccer in general is changing at a rapid pace. It is harder to predict the direction and to lead the soccer community. Every effort will be made to bring common sense back to our game.

Secretary – Open Position

No report.

Treasurer – Darlin’ Boudreau:

Moved to later in the meeting.

Director of Competition – Jammie Hair:

Helped place teams in D2 brackets with the great help from our coordinators.
Supported many transition meetings over the year. This is where a few of us talk about the needs of the club and try and brain storm about how to get to where the club needs to be.
Spent many hours on the phone with Rob Walker talking about coach issues.
Chaired the uniform committee this time around. We had many sit down meetings with different venders and companies.
Organized an E clinic for coaches. Attendance numbers were lower than expected but please with the clinic.
Attended the Soccer Summit with Rob Walker and Darlin’ Boudreau.

Boy’s Registrar – Katherine Hinkle:

Attended Bonzi training
We have 35 teams registered in U11 – U18 with a total of 535 players. There are 15 PDL and state league teams. We have 118 on the coaching staff.

Girl’s Registrar – Acting, Katherine Hinkle:

We have 34 girls teams registered in U11 – U18 with a total of 513 players. We have 14 PDL and state league teams. There are 83 on the coaching staff (coaches and managers).

Storm Coordinator – Robert Lewis:

Has been learning the ropes in this new position and will be ready for the coming year.
Assisted with tryouts.
Worked on the uniform committee which is currently on-going.
Would like to assist coaches more in the future – what do they need and how can the Club help them.

Reign Coordinator – Debbie Frazier:

Working on determining specifics of this position. Found that helping Treasurers and Managers was key as Rob Walker was assisting the coaches.
The transition of girls U15 – U18 has been interesting.
Had 2 teams in the Commissioner’s Cup, 4 teams in the Challenge Cup, and 3 teams in the Championship Cup this year.

Boy’s Coordinator – Kevin Wilburn:

Not present. No report.

Girl’s Coordinator – Open Position:

No report.

2^nd Vice President of Administration – Darlin’ Boudreau:

No report.

Director of Coaching – Rob Walker:

Have been working with Kevin Wilburn following tryouts to coordinate placing players on non-select teams.
Felt the Retreat that was held in December was important. It’s clear about the program that is desired. There are some small barriers but those can be overcome.
Lots of change this year – girls U15 – U18 in the spring, U11/U12 will have a 16 month “year” for their season, etc.
Action item: what is the system for relegation of teams? Is relegation appropriate? More information is needed on this issue – will communicate with the State.
Have enjoyed working with the teams. Worked mainly with select teams but desire to be out more often will all teams.

Fields Coordinator – Sandy Bjork:

* Not present. No report.

Tournament Coordinator – Perry Woodford:

The 2007 event was a big success. 2008 is full of questions. How will the new schedule effect registration. Especially at the girls U15 and above age groups. Saghalie turf will provide more flexibility in game scheduling. The application is approved and we chose to have all the fees the same at under 400 dollars. This seams to be the threshold for tournament entry fees. We turned away teams again and had our first request for an application in December. The field marshals have done a good job being the face of the club at all the fields and your support is a big part of teams coming back.

Equipment Coordinator – Eric Poortvliet:

Was only appointed one month ago. Looking forward to the coming year.

Field Development - George Pfeiffer (in lieu of Field Coordinator Report):

In December paid stipend for use of Beamer field. It covers 300 games per year.
Celebration Park – was use more in late July, August and September. It had to close early last fall. The City of Federal Way wants to turn fields #7 and #8 into turf fields but Club is opposing the idea. Blast Off works well with 4 grass fields.
Saghalie field – obtained grants to assist with funding of the turf field. Drainage issues and artifact issues slowed construction. Still have drainage issues to resolve. The south end of the field needs a net/fence behind the goal. Told the City that FWU would assist ($12,000 approximately).
Lakota field – next action item. Probably will be similar to Wilson field with combination soccer/baseball field. City and School District partners on this field. Might contribute to it as use agreement.
Lake Geneva - $25,000 plus $15,000 grant for work done on field.
FWHS Stadium and TJ High School – School district is doing these fields. Short $200,000 for TJ field – FWU not stepping in to contribute to this field. Bids are out on the FWHS stadium turf – should be completed by September 1^st.

Referee Report:

FWU and FW Referee Association have been working on better communication. Working to promote adult referees in the Association.
Rob Walker has worked on timing of games on fields so that referee crews can work back to back games.
Pleased with the collaboration between FW Referee Association and FWU! Want to continue the communication and collaboration!
Games had 93% coverage in the fall season. Every game had at least one referee, most had 2 referees. Last year, 2006, coverage was only 86%. Girls games for the spring are all covered at this point.

Quorem obtained.

By-law Proposal:

Motion to approve bylaw (Article 15 – Team Formation, 15.1 and 15. 2) as written. Seconded. Question raised about non-select teams which resulted in clarification about the colors for non-select teams.

Vote: For – 20, Opposed – 0, Abstain: 2. Motion passes.

See end of minutes for bylaw proposal.

Election of Officers:

Vice President – Perry Woodford – won by acclimation
Treasurer – Darlin’ Boudreau – won by acclimation
Reign Coordinator – Debbie Frazier – won by acclimation
Boys Coordinator – Kevin Wilburn – won by acclimation
Girl’s Registrar – Novella Frazier – won by acclimation
2^nd Vice President of Administration – Darlin’ Boudreau – won by acclimation

Treasurer’s Report – Darlin’ Boudreau:

It has been a challenging fiscal year. It has been hard financially for some teams but they are working through it.
Income has been increased due to summer camps.
The 2008 FWU budget will be discussed and voted upon at the April FWU Board meeting.

Boys Coordinator Report – Kevin Wilson:

Still working on placing players on non-select teams. Need names of those that went to tryouts but were not placed on a select team.
Of 15 coaches, 2 are not returning this fall. Only 80% responded to the email about status of coaching in the fall.

Awards:

Jammie Hair indicated that the FWSA was going to acknowledge 3 coaches that had worked with the same team since the Mod level all the way through U18 last fall.
Jesse Hamashima thanked and acknowledge the Board and volunteers for all of the time and effort that they have dedicated to the players and teams over the past year.

Good of the Game:

In April/May there will be a meeting to discuss and decide whether U15 and up District level teams will move to a spring season rather than the current fall season.
Chance that CYL will not occur for U15 and below.
MLS team will be training at Starfire.
Soccer Palooza coming soon. FWSA has 3 candidates that were selected for District III awards and will now be up for the State “Of the Year” awards.
It was voted upon last week that there could be 5 transfers to a team for State Cup play.
YMCA in Federal Way is closing. George Pfeiffer is reviewing the sale of the building and land to see if it is profitable for use by the FWSA.

Adjourned 8:55 pm.

Respectfully submitted,

Heather Hamashima

Attendee – Name	Coach/Board Member/Parent	No. of votes
George Pfeiffer	Coach	1
Pat Bulzomi	Coach	1
Mike Bulzomi	Coach	1
Perry Woodford	Vice President	1
Robert Lewis	Storm Coordinator & Parent	2
Jesse Hamashima	President	0
Jammie Hair	Director of Competition & Parent	2
Debbie Frazier	Reign Coordinator & Parent	2
Lorenzo Frazier	Parent	1
Maize Franco	Coach & Parent	2
Heather Hamashima	Coach & Parent	2
Steve Lunde	Coach & Parent	2
Eric Poortvliet	Equipment Coordinator & Parent	2
Rob Walker	Director of Coaching	0
Darlin’ Boudreau	Treasurer & 2^nd Vice President of Admin.	1
Kevin Wilburn	Boys Coordinator & Parent	2

By Law Proposals

READS

ARTICLE 15 – TEAM INFORMATION

15.1 Club Colors for Girls. Team colors are any combination of black, white and gold, with the exception of the Reign teams, who will substitute deep purple for gold. These Reign teams will use a separate logo identifying them as FWU Reign.

15.2 Club Colors for Boys. Team colors are any combination of black, white and gold, with the exception of the Storm teams, who will substitute forest green for gold. These Storm teams will use a separate logo identifying them as FWU Storm.

PROPOSAL

ARTICLE 15 – TEAM INFORMATION

15.3 Club Colors for Girls. Team colors are any combination of black, white and ~~gold~~purple., ~~with the exception of the Reign teams, who will substitute deep purple for gold. These~~The Reign teams will use ~~a separate~~the FWU Reign logo.

15.4 Club Colors for Boys. Team colors are any combination of black, white and ~~gold~~green., ~~with the exception of the Storm teams, who will substitute forest green for gold. These~~The Storm teams will use ~~a separate~~the FWU Storm logo. ~~identifying them as FWU Storm.~~

TO READ

ARTICLE 15 – TEAM INFORMATION

15.5 Club Colors for Girls. Team colors are any combination of black, white and purple. The Reign teams will use the FWU Reign logo.

15.6 Club Colors for Boys. Team colors are any combination of black, white and green. The Storm teams will use the FWU Storm logo.