FWSA Board Attendees:

President                                              Perry Woodford

Vice President                                      Juan Rangel

Secretary                                              Not Present

Treasurer                                              Carl Weber

Registrar & Risk Management  Katherine Hinkle

2nd VP of Admin                                 Not Present

Director of Fields                                  George Pfeiffer

District 3 MAR                                     Perry Woodford

Referee Representative                         Open Position

WebMaster                                          Not Present

State Cup                                            

    Tournament Chair                             Not Present

Publicity                                               Open

FWU rep                                             Not Present

Mod Rep                                             Novella Fraser

Other Attendees:

                                               

Meeting called to order 7:10 pm.

 

Open Comments: None

 

Communication:

  • Reviewed the assault incident in the parking lot behind Saghalie.  Discussion on bringing out the letter United sent last year and reinforcing the need to watch the parking areas.  There is concern about liability if we tell people they must patrol the lots or schedule times for them to patrol.
  • Reviewed the request from WSYSA for our latest Association financial statement and by-laws. Carl will send Perry the financial’s and Perry will add the by laws and send on to Terry Fisher at WSYSA as requested by November 1.
  • Reviewed the Bonzi bill for the first half of September.  54 players.  Katherine will sort out what each club owes and send to Carl.
  • PDL Committee meeting with Terry Fisher and Tom Ament at the state office on Thursday.  Working on bringing the PDL under the state office and leagues as opposed to the inter district league they run under today.

 

Committee Reports:

 

Finance and Communication Committee

  • No report
  • Perry proposed stopping these committees. No reports or work being accomplished.
  •  

Old Business:

  • Further discussion on making the meeting with a crime prevention specialist and Commander Chris Norman work for the soccer association.  How to generate a good size audience when could a meeting be held to get the most to attend.  Must be an all association kind of meeting. No solutions but believed to be a good idea to pursue.
  • All Club Meeting November 18.
    • Where to hold it and what to put on the agenda
    • The new Azteca location was suggested.  They have a good size room that can be closed off from the rest of the restaurant.
    • Agreed to have door prizes and fields, lights, turf, future development would be one agenda item. 

 

New Business:

Topsoccer

  • The Tracey Whitney Topsoccer event went pretty well.  Hoping to get interest from apparent to start a league in Federal Way.

Budget

  • For several years we have pretty much carried the budget forward and adjusted for player count.  Time for a deeper look into the budget and forcasting out 3-5 years.
  • Lots of discussion on budget items and affect on player registration. 
    • Field lease costs are eating deeply into the capital funds each year.  This makes it difficult to generate funds for field development.  Sac is at the end of its life and a plan has been started to replace it this year.  George wants us to clearly understand that this needs to happen this year.  Other park developments, Lakota for example could be as far out as 8 years.
    • Do we budget for the national conference.  Yes. 2,000 dollars.
    • We as board members have other expenses and we are not seeing invoices for these costs.  In general the items would be offices and computer suppliers, mailing internet access, phones….

 

Registrar – Katherine Hinkle:

  • Receiving calls from parents that were never called back or had the kids placed on a team.  This is concerning.  All players should be called back, Even if the parent upset us, is hard to understand or needs a little more help through the process.
  • Bonzi sent a report and we had the following to deal with.
    1. Three overage players
    2. 3 underage players
    3. Needed to reject several players.  Double registered. Incorrect data etcetera.  Tryouts and then again for league. This caused e-mails to go out and scare a few parents.  Registration system is much cleaner.
    4. Still working the concussion compliance part of the new process. This should go better next year when we can catch the players as they register.
      • This lead to a discussion on what to do with the records, what records should we keep, who is responsible and what is the liability.  In general the law puts the majority of the responsibility on the parents.  If a player is injured at school the parent should be informing our coach.  For now the coach should keep a copy of the doctors clearance to play.

 

Director of Fields  - George Pfeiffer:

  • Under budget George talked about the need to complete a rebuild of Sac.  Surface water management, field drainage and a new rug and infill. Working with the school, city and club to secure the funding to resurface.  If not done this year we will loose the money and it will be many years before this lighted facility is in good shape again..

 

Mod Report:

  • Tracey Whitney a success.  All going well.

 

 

Meeting adjourned 9:10 pm.

 

Respectfully submitted,

Perry Woodford

FWSA President