FWSA Board Attendees:

President                                              Perry Woodford

Vice President                                      Not Present

Secretary                                              Heather Hamashima

Treasurer                                              Not Present

Registrar & Risk Management  Katherine Hinkle

2nd VP of Admin                                 Robert Lewis

Director of Fields                                  George Pfeiffer

District 3 MAR                                     Perry Woodford

Referee Representative                         Open Position

WebMaster                                          Sharon Woodford

State Cup                                            

    Tournament Chair                             Sharon Woodford

Publicity                                               Open

FWU rep                                             Not Present

Mod Rep                                             Novella Fraser

Other Attendees:

           FWU Boys Registrar/

                       Mod Registrar                           Novella Fraser

            FWU Treasurer                                    Darlin’ Boudreau

Fundraiser Guest                                  Susan Mansanarez

Reign Parent                                         Maureen Falecki

                                               

Meeting called to order 7:17 pm.

 

Open Comments:

  • Fundraising Presentation by Susan Mansanarez, Gift Bag Alley, email: giftbagalley@hotmail.com
    • Three Main Programs: 1. Catalog Shopping fundraiser; 2. Gift Card Redemption Program; 3. Merchant Gift Card
    • Gift Card Redemption Program has gift cards in the amounts of $10, $25 & $50. Person purchases card to support fundraiser and then uses it at on-line store.
    • Merchant Gift Card – order specific gift card for a specific merchant (ex. Papa John’s Pizza) – Club gets a portion of the cost of the card (range is about $7 to $23).
    • Friends out of state can participate in these fundraisers by using the on-line store. Items can be mailed out of state.
    • Maureen Falecki noted that she has used these fundraisers and they are easy to do. She highly recommends them.

 

 

Committee Reports:

 

Calendar Committee

  • No report

 

 

Finance Committee

  • No report

 

Communication Committee

  • No report

 

New Business:

 

Soccer Palooza

  • Dates for Soccer Palooza are May 8th & May 9th to be held at the Seatac Hilton
  • No Soccer Fair planned for 2010 as State works through reorganization of their Board
  • State AGM will be May 10th  (Mother’s Day)
  • Motion to purchase table for May 9th dinner at Soccer Palooza. Motion seconded. Passed unanimously.
  • Motion to purchase hotel room at Hilton for May 9th following Soccer Palooza. Motion seconded. Passed unanimously.

 

FWSA AGM

  • Currently scheduled for March 25th. Discussed making date later due to later State AGM. Determined that would keep AGM on March 25th.

 

State Fee Increases

  • State raised fees $1; in July USSF will raise fees
  • US Youth Soccer will probably raise fees $5. US Youth Soccer wants to the 2018 or 2020 World Cup to be held in the US. They need to raise funds to do this. If World Cup in 2020, then won’t raise fees until next year.
  • Could easily have to increase fees by $7 for FW players.
  •  Currently FWSA pays $11.07 in fees to the State. This year $5 is USSF and US Youth Soccer.
  • In tough economic times, the city and school districts usually increase fees to users so FWSA should plan for that possibility.

 

Electronic Fee Collection

  • At the Board meeting last month the group discussed whether the Club wants to collect fees electronically for registration and team fees.
  • Darlin’ Boudreau (FWU Treasurer) researched Bonzi on-line payment. Set up fee is $549 which includes a website – Darlin’ has used other Club websites and they are easy to use. If chose not to do website now and decide to do website later, it’s $549 later just to add the website. According to Bonzi Rep. their website is easier than Dreamweaver.
  • Bonzi fee for on-line payment is $34 /month. Other fees: $49 set-up fee for credit cards and $29 for credit card payment and gateway per month. There are other fees but Darlin’ did not have that information at this time.
  • There is a 40 cents fee each time credit card processes a charge. Bonzi Rep. said “this is not per player” so is this a bundle for the days transactions? Need to clarify.
  • We can set up by each team with their budget and the number of payments on the Bonzi system.
  • Benefits: Allows families to use credit cards

                           Relieves collection issue from Team Treasurer

 

 

  • Parent comment: parents like on-line payment because don’t use checks and it’s easier
  • According to Perry Woodford, the Kent and Highline Club have indicated that the on-line payments haven’t stopped the payment issue of people who are not paying their fees
  • Another benefit is that tryout fees could be collected on-line and then players could be rostered to a team. Coach could send mass email to selected players and then they register under that team.
  • Each player would have to set up a new account if we do this.

 

Webmaster Report – Sharon Woodford:

Earthlink upgraded our Web Hosting service last week.  Unfortunately, they did not use the most current pages when adding to the new site so I have tried to make sure all the changes I made to the website over the last three weeks were updated again.  However, if anyone sees anything that needs updating please e-mail me.

I am not a web designer, nor do I want to be.  Without Rick Cross’s help last week I would not have been able to make this upgrade work.  The Association needs to find a web designer.  I do not mind updating the content but that is as far as my expertise goes.

 

State Cup Tournament Chair – Sharon Woodford:

  • Of the 10 teams participating in the Winter State Cups, FWU had 6 teams advance past the preliminaries and 5 are still competing. 
  • Advancing to the quarter finals in the Commissioners Cup:

BU15 Thunder 93 – Warriors                     BU17 Thunder 91 – Blasters

  • Advancing to the quarter finals in the Winter Challenge Cup:

BU15 Storm 93 White                                BU18 Storm 90

  • Advancing to the eliminations in the Winter Championship Cup:  BU15 Storm 93 Green
  • If a game is being played on a field that has no bathrooms, please inform the opposing team prior to their arrival.
  • No more information will be released about the new President’s Cup until the National Convention.
  • Roberto reported that Washington State now has a reputation for having the worst coaches.  The referees, especially during the Semi’s and Final’s will start cracking down.  They will adhere to a strict 3 part process.
    1. Ask (the coach to behave). 
    2. Tell (the coach to behave – caution).
    3. Remove (the coach – send-off).

·        Each Association must provide 10 volunteers (total) to assist at the State Cup semi and final games.  I must submit this list to the State by Friday.  Currently I have only 7 volunteers.

 

Spring State Cups:

  • There are many teams (over 100) that are still listed as “new”, “pending”, or “incomplete”.  Tammy Snow requests all Association Registrars to please approve or drop their teams immediately.
  • The Spring State Cup Draw is scheduled for February 21st, during the Commissioners Cup finals at Starfire.
  • All U11 Challenge Cup teams will be asked to fill out an on-line questionnaire asking them if they want to be in the gold or silver bracket.  I e-mailed the U11 teams today.  The submission deadline is February 9th!  Teams not submitting their request by the deadline will be placed within the bracket by the Tournament Director

·        The State realizes that the U17 semi finals are scheduled for the same date as SAT’s.  The State will schedule all U17 games in the later part of the afternoon.

 

Director of Fields  - George Pfeiffer:

  • FWSA won’t pay for Saghalie until later – working with City and will give notice to Carl Weber prior to payment deadline.
  • Question: Do we want to work with TJ regarding use of the new turf field once it’s completed? Discussed issue and determined that did not want to work on that field use request.

 

Mod Report:

  • Spring League organized and registration occurring now.

 

January Council Meeting – Perry Woodford:

  • Article on concussions. WIAA and medical organizations drafted revision to law in WA state dealing with concussions. Any indication or thought of head injury the player will be removed and not able to return until receive appropriate medical release. Council wants input.
  • New programs will be in place to educate on symptoms of head trauma.
  • Proposed bylaws distributed, articles of incorporation and budget also distributed.
  • State looking for Senior Staff – Exec. Director (national search about to be started, $95,000 salary) and Director Of Member Services (6 applied so far)
  • 6 of 7 District Commissioners will be new next year. Three year cycle of Exec. Board (Secretary, Treasurer, President, & 4 are Dist. Commissioners) Two District Commissioners may be pulled up to Executive Board. Stu Snow will be moving up to Board to help with rules and policies.
  • Districts I, II, III & IV looking for new District Commissioners.
  • All Vice Presidents were in attendance at the Council meeting. It was a well-represented meeting. Only 5 Associations were not there. Eastside was not at the meeting which is unusual as they have never missed a meeting.
  • Bylaw proposals look OK. Articles of Incorporation are good. The AGM will suspend Bylaws and vote in new ones.
  • Perry Woodford noted concern about new Boards for Districts I, II, and III as those districts represent 75% of the players in the state. That means 75% of the players will have new Commissioners.

 

Meeting adjourned 9:20 pm.

 

Respectfully submitted,

Heather Hamashima

FWSA Secretary