Board Meeting

April 29, 2009

 

FWSA Board Attendees:

President                                              Perry Woodford

Vice President                                      Juan Rangel

Secretary                                              Heather Hamashima

Treasurer                                              Carl Weber

Registrar & Risk Management  Not present

2nd VP of Admin                                 Robert Lewis

Director of Fields                                  Not present.

District 3 MAR                                     Perry Woodford

Referee Representative                         Open Position

WebMaster                                          Sharon Woodford

State Cup                                            

    Tournament Chair                             Sharon Woodford

FWU Rep                                            Eric Poortvliet

Mod Rep                                             Novella Fraser

Other Attendees:

           FWU Boys Registrar/

                       Mod Registrar                           Novella Fraser

            FWU Director of Comp.                      Jammie Hair

            FWU Coach/Manager                          Mike Nesbitt

                                               

Meeting called to order 7:12pm.

 

Open Comments:

  • No comments.

 

Minutes

  • Motion to approve minutes February 9, 2009 minutes as written. Seconded. Motion approved unanimously.

 

Committee Reports:

 

Calendar Committee

  • Sharon Woodford reported that she has loaded the calendar on to the website. It can be sorted or downloaded by Club or by whole Association.
  • Willing to put important dates for FWU Treasurers or other dates as needed.

 

Finance Committee

  • No report

 

Communication Committee

  • No report

 

New Business:

 

Budget

  • Budget for 2009 – 2010 presented by Carl Weber.
  • Discussed removing Publicity account due to no longer having a publicity position. Determined to place the $100 in the Retreat account.
  • Motion to approve budget as amended. Seconded. Motion passes unanimously.
  • Perry Woodford noted that would be nice if budget process started earlier next year. Will need to incorporate increase in state fees and possible increase in need for scholarships.

 

Reports:

 

State Cup Tournament Chair – Sharon Woodford:

  • Reported status of teams in State Cups

 

President – Perry Woodford:

  • Researching and working on a proposal for electronic fee collection for the club and association.  Scheduling a follow up meeting with Bonzi during Soccer Palooza.
  • I have provided my name to Stu Snow for the upcoming District 3 AGM.
  • There is a possibility that my position on the PDL committee could become position on state committee after the state AGM in May.  Could take more time away from my Association duties.

 

Vice President – Juan Rangel:

  • Discussions with Latino group that wants to bring teams into FWSA. Looking at rules and guidelines for bringing in the teams. Need information from Soccer Start. Indicated that would contact the Latino representative again.

 

Treasurer – Carl Weber:

  • Presented end of month report for March.
  • FWU paid outstanding Bonzi bill.
  • Inquired whether phone system is still needed. Phone line is being used by the Clubs – more often at certain times of the year (tryouts, beginning of the season, etc).

 

2nd Vice President of Administration – Robert Lewis:

  • Nothing significant at this time.

 

District 3 MAR – Perry Woodford:

  • PDL meeting this Friday at 4:30 at Starfire.  Rules and clubs petitioning for entrance are the primary agenda.  I am trying to get the U10 development issues on the agenda.  Setting up teams where two teams pay one coach.  Practice together, play games back to back.
  • District 3 AGM is May 4th.  Stu Snow will run for Commissioner.  I am considering the Secretary post.  Would like to have a new Member Association Representative to attend the District 3 meetings.
  • Soccer Palooza May 8, 9 and state AGM on May 10.  Friday night Sounders event being planned.  Saturday is the vendor show and workshops. There will be a free shuttle between Starfire and the Hilton Hotel for people watching the State Cup finals.  May 10 is when we will find out who the board is and determine the future direction of WSYSA.
  • May 18th is the annual course on completing District 3 entrance forms and ranking teams for bracketing.  Registration for D3 will open June 1 and close mid July.
  • Highline, Auburn , and TPCJSA will be hosting the President Cup this year.  Lots of discussion on what and how to get the rules changed on who can enter the Cup.
  • Voted to play girls U15 and above in the Fall.  Less support this year than last year to stay in the Fall.  The members want to see rules preventing players from playing in the fall and the spring and in more than one of the four state cups.
  • The state voted to distribute the state subsidy to the districts back to the Associations.  This is 35 cents per player.

 

Webmaster – Sharon Woodford:

  • Request that someone take over the website loading and formatting.

 

FWU Report – Eric Poortvliet:

  • A lot of things are occurring at the moment – tryouts, etc. Discussions regarding window clings, branding, stickers, fundraising, etc.

 

FW Mod Report – Sharon Woodford:

  • Fall registration is currently occurring. Process has been revised – players turn in paperwork to Club, not coaches.
  • Tracy Whitney Jamboree will include a Top Soccer event this year. Will occur on Saghalie turf field and FWU players will be asked to be “buddies” for the Top Soccer players.
  • Spring Session is almost over – one session remaining.

 

Old Business:

 

Motorcycle Raffle:

  • Moving this item to FWU Club for action.

 

Electronic Fee Collection:

  • Information presented in President’s Report by Perry Woodford.

 

Organization:

  • Discussed organizations that were merging. For example, River City Steelers and Falcons are merging in 2010 into one select program. Four clubs in District I are being pushed or discussing merging.
  • Some mergers are occurring so Associations can get PDL points.
  • In the third week of May FWU will hear about position in PDL (7th place, then moved to 9th place last year).
  • The top PDL Clubs are pressuring clubs to split into 2 divisions – the top 12 PDL clubs and the remaining 12 PDL clubs.
  • Kent has contacted FW about merging the select programs.
  • Rob Walker will be getting additional information on the Junior Program and the Sounders Program of Regional Training Centers.

 

Good of the Game:

  • State AGM is May 10, 2009. Elections will be on a 3 year cycle with 1/3 of the Board being elected each year.

 

Adjourned 8:57 pm.

 

Respectfully submitted,

Heather Hamashima

FWSA Secretary