May 7, 2008

Monthly Meeting

 

FWSA Board Attendees:

President                                              Absent (Perry Woodford)

Vice President                                      Juan Rangel

Secretary                                              Heather Hamashima

Treasurer                                              Carl Weber

Registrar & Risk Management  Katherin Hinkle

2nd VP of Admin                                 Robert Lewis

Director of Fields                                  George Pfeiffer

District 3 MAR                                     Absent (Perrry Woodford)

Referee Representative                         Open Position

WebMaster                                          Sharon Woodford

State Cup                                            

    Tournament Chair                             Sharon Woodford

Publicity                                               Open

FWU rep                                            

Mod Rep                                             Absent (Cory Zimmer)

Other Attendees:

           FWU Director of Competition               Jammie Hair

           Mod Equipment Coodinator                  Eric Poortvliet

           FWU Boys Registrar/

                       Mod Registrar                           Novella Fraser

 

Meeting called to order 7:10 pm.

 

Minutes:

Motion to approve minutes at the following meeting. Motion passed and approved.

 

Public Open Comment:

No public comments.

 

Upcoming Events/Activities:

No special events scheduled.

 

Motion to dedicate an area on the Association’s website to acknowledge those that have dedicated years of service to our youth in the community. Motion seconded. Passed

 

Committee Reports:

Retreat - It was determined that the three Boards, Association, FWU, and Mod, should meet as a group quarterly. This has not been scheduled to date. Determined that June, October and February meetings would be a good schedule. Motion made to have the Association host the United and Mod Boards at the Association meetings in June, October and February. Motion seconded. Motion passed unanimously. June meeting will be June 4th at Secoma Lanes.

 

Old Business:

Goal Posts  - Eric Poortviliet looked at Fold-A-Goal options. He will give them information on our needs so they can give provide the Club with quotes. Looking to phase-in 2 sets this year at Celebration fields #7 & #8 & one set at FWHS grass. Then 2 sets at Celebration Fields #5 & #6 and third set for another field (possibly Lakota). Not planning to put purchase goals for turf fields. These are not the “practice goals” that we were talking about getting (ie not the third goal to be placed in the middle of the field for practice use by a third team) – these are replacements of the current goals on the indicated fields.

Looked at Challenger goals but the fastening units were not as strong and the goals were pricey.

 

Organization of FWSA Discussion:

Tabled until a later date.

 

New Business:

Soccer Palooza – Unfortunately the three District III selections that were nominated by FWSA did not win in their categories despite being exemplary candidates.

 

Reports:

Secretary - No report.

 

Treasurer  - Discussed the fact that the Mod Treasurer, Sandy Bjork, notified the Association that the Mod Club has been over-billed for player fees for the past two years. Carl Weber, Association Treasurer, believes that at least $8,000 should be refunded to the Mod Club but is unsure about the rest of the amount being discussed. There are discrepancies in numbers on the Bonzi system and numbers between the Clubs and the State do not match.

 

Katherine Hinkle, Association Registrar, indicated that there are 348 players pending & approved in the FWU group. She ran a detailed report that indicated 346 players. The Bonzi bill for March 24th – April 24th had 225 players. The Club pays for every registered player if on the system for more than a month (fee is $2.25 per player).

Mod Club did not use the on-line system this spring for registration so have accurate numbers.

Discussed providing Mod with a refund now of $8,244 now and then continuing the discussion.

 

Budget -

Discussed yearly budget.  Katherine Hinkle, FWSA Registrar, presented player figures for 2008 season: 1065 FWU players, 719 Mod = 1784 so close to 1800 players. George Pfeiffer suggested budget based on 750. If player count goes down, then field fund goes down.

 

Motion to approve budget as written. Seconded. Motion passes unanimously.

 

Registrar:

There are difficulties with the Mod registration – Bonzi not rolling dates forward – but these are being addressed with Bonzi staff. Same thing happened with FWU. Have added notes to the parents on the registration page to assist with the process and improve the directions on what step is next.

 

2nd VP of Administration:

Not report.

 

Fields:

No report

 

Referee:

The Referee Association will make a presentation to Mod Coaches on Monday, as well as U11- U13 non-select coaches. Suggestion made that referees explain being in an offside position but not offside.

 

Webmaster:

Working on moving teams to next year age bracket on website. Girls done, next will be the  Storm and non-select teams. Indicated that will put photos that teams sent to her on website.

 

State Cup:

Completed. Talking about moving Challenge Cup back to Commissioners Cup in Feb./March and only leave State Cup in April. District VI says it’s good for them due to not wanting to play outside at that time. Discussion of making all Cups open to everyone. Discussion of moving girls’ season later. Comments on state cup send to Sharon Woodford as the wrap-up meeting has not been held. George Pfeiffer noted that in his opinion the Challenge Cup doesn’t need to be in compressed time – except to finish in time for tryouts.

 

Mod Club:

Heather Hamashima reported that the spring season went well with over 300 participants.

Coaches meeting on Monday for Mod coaches to discuss fall registration. The Mod Soccer Camp directed by Rob Walker is set for the end of June. Brochures were handed out to all spring Mod participants.

 

Good of the Game:

Lots of positive comments about Mod spring league.

 

Decatur use agreement is up. Will look at more time on fields in spring especially weeknights in April/May. George Pfeiffer rying to get more usage at Decatur.

 

FWHS field should have new turf completed this summer. It’s field turf – better than Beamer and Decatur. TJ has drainage issues – no bids in budget with regard to placing turf on that field. School district wants use of Grosch, Saghalie, and Sacajawea. George Pfeiffer says 5:00 pm is stop time for the schools to use the fields.

 

Computer for Registrar. Discussed the fact that Association Registrar should have a laptop computer for use – could also be used for registration nights by FWU and Mod Club and other activities as needed. Eric Poortvliet volunteered to assist in researching computers and software, such as Excel and Powerpoint. Need wireless card for remote access. Erik Poortvliet will ask for input on items to include in the purchase and then send within a week a proposal to everyone.

 

Meeting adjourned 8:54pm

 

Respectfully submitted,

Heather Hamashima

FWSA Secretary