Committee Meeting

FWSA, FWU, FWMSC Boards

June 4, 2008

Opening Comments:

Perry Woodford, FWSA President, welcomed everyone. He noted that following the Association Retreat in December 2007 it was determined that the three Boards should meet more frequently. This meeting was the second meeting of all the Boards since the Retreat.

Introductions:

Attendees introduced themselves and stated the rationale for attending the meeting.

Retreat Overview:

It was noted that at the last group Board meeting the focus was on: Calendar for FWU Coaches/teams, Treasurer’s Meeting for FWU teams, and a Tryout Committee. The Tryout Committee worked well and numbers were higher in the U11 tryout group this year. The Committee did a good job of helping the transition of U10 teams to U11 with information sessions, etc. A Treasurer’s meeting was held for select team Treasurers. The Calendar Committee met several times but members have been occupied with other tasks.

Dan Freigang Out Brief:

Juan Rangel provided information regarding the Dan Freigang presentation. He noted the various types of leaders – commanding, logical, motivator, etc. He indicated that the optimal Board size was 4-7 members and that ways to improve the Board were discussed. It’s important to set goals for an organization with time deadlines. The Association will have access to the reading list provided by Dan Freigang.

Question – What three things should we do this year to be a better organization?

Perry Woodford posed this question to the participants. Responses were as follows:

• FWU Club Fundraiser – noted that raffle for motorcycle had been suggested in the past and that a parent had donated construction of a deck as a fundraiser but neither one was acted upon. Noted that a Committee was necessary to determine the structure of a fund raiser, the legality of it, volunteers to assist, etc.
• Deadline: Within the next year
• Prepare form for teams that want their individual fundraisers approved so there is uniformity in presentations and information provided
• Rules need to be clear for team fundraisers
• Committee formed: Juan Rangel, Cory Zimmer, Darlin’ Boudreau
• Communication –Has communication changed? At the Retreat it was noted that communication was key and that it needed to be improved. Review of Retreat notes was needed.
• Marketing – need to market the Club
• Parent Action Committee – would be good to have a PAC that could assist with certain tasks. In addition, it would be helpful if various specialties of families could be listed (ie notary public, etc.)
• Parent Meeting – Should be held to explain new logos and uniforms and the unified aspect of the Club – mainly for non-select families/teams
• Business Card – touch card with sign-up dates, contacts, etc.
• Grow the Club – Only have 6 elementary schools out of 21 that are active in the organization. Would be wonderful to have a representative in each elementary school to communicate opportunities regarding soccer. Maybe use Parent Action Committee to assist with this issue.
• Address Folding Teams – Need to review why teams have folded and address the problems.
• Sell the Competitive Program
• Make Soccer Fun – Look at more 3 v 3 and 5 v 5 events. Cory Zimmer and George Pfeiffer offered to work on this issue.

Action Items:

1. Communication – Jesse Hamashima agreed to look at this issue and bring some ideas to the next Committee Meeting of the three Boards.
2. Parent Action Committee – Determined that 3 individuals should be found to begin work on forming a Parent Action Committee.
3. Fundraising Committee – Determined that a core group should be formed. Juan Rangel stated that he would work on this task.
4. FAQ for Non-select teams – Noted that a document responding to the frequently asked questions from non-select teams should be prepared.

The next Committee Meeting of the three Boards was planned for September 2008. It was determined that the Board should meet four times a year.

Notes prepared by Heather Hamashima.