Federal Way Soccer Association

July 2, 2008

Meeting Minutes

 

The meeting was called to order at 7:15 p.m.  

1. Minutes were not voted on.

2. Open Comment: None

 

3. Communication, Recognition,  Upcoming Events and Activities:

Ø      Continuing to work with Mary at WSYSA to work on the bonzi numbers for WSYSA registration and BONZI service charges.  We received a bill in May for 49 players at 11.07 dollars each.  FWSA does not agree with this and after some review Mary does not believe the quantity.  Working to see what the number of players should be.

Ø      The mod spring league for U7 played with a goal keeper.  This is not in compliance with the WSYSA administrative handbook rule 302.  Moving up an age bracket is how some will suggest the problem be resolved.  Expect more discussion and maybe even FWSA board involvement.

4. Committee Reports

            A discussion on holding a retreat in 2008.  The input at this meeting is to hold smaller targeted meetings and energize the items we said we were going to work on this year.  The idea of three all association meetings a year is good and can be used to collect information on how we are progressing on the action plans.

5. Old Business

Ø      Payments for Saghalie.  Motion made and approved for the Saghalie payments. 27,500 dollars from Mod and United.  Balance from the Association.  Association portion approximately 22,000 dollars.

Ø      Goal Posts.  Approved procurement of 3 sets of goal posts.  Two sets of sports fab for Celebration Park and one set for the new field at the stadium.  A suggestion to Greg Flynn at the stadium will be to move old goals at the stadium to the grass field.  These are three year old sports fab goals.  Perry will order the sports fab goals and Eric and Perry will work together to identify options for the stadium.  This needs to be completed asap to support fall soccer.  Could use a set that is easier to move at Sac.  Sac is in bad shape.  Tempting to call it unsafe.  It is a hard surface and becoming dangerous to play on.  250 to 400K to correct the problems with the surface. More if the track and curbs are corrected as well.

 

6.  New Business

Ø      Security at fields.  This is a follow up to June’s discussion, coaches comments and parents comments.  Perry had a conversation with John Hutton, City Parks Department, and George has been in meetings discussing park security.  The City has purchased motorcycle dirt bikes for the police to ride lake side of Steel Lake Park.  This is to improve visibility and catch suspects.  This is for the summer months.  In another problem area the parks department has cut a full size basketball court into two half courts and lowered the baskets to 6 feet high.  This has eliminated most of the problems at that site.  The direction from John and George who heard directly from a Police Lieutenant   is to have our parents call 911 any time we see illicit or illegal activity.  If an individual is uncomfortable or suspicious people are in the area call 911.  George pointed out that the City is considering video taping some areas.  Have an officer walk around with a video camera and record the people.

Ø      Long term budget.  Our field funds throughout the organization will be depleted with Saghalie and the new goal posts.  Needing to generate 75 to 100,000 dollars every 3-5 years, and preferably more to continue acquiring and improving the fields, will require a fee increase to the field fund.  Further discussion in September.  Be prepared for 5 to 10 dollar per player field fee increase.  We also need a way to support scholarships.  Our clubs are getting more requests for scholarships and the costs to play a rising very fast.  The long term health of the organization is dependant on the ability to encourage kids to play and keep them playing. 

 

PRESIDENT’S REPORT- WSYSA is changing the name to WYS, Washington Youth Soccer.

 

VICE-PRESIDENT’S REPORT – No Report

 

SECRETARY’S REPORT- Excused

 

TREASURER’S REPORT- Excused

 

REGISTRAR’S REPORT- Katherine was able to match her records with the latest Bonzi report.  (793 players) Next step will be matching the WSYSA player numbers and fees to our records. 

 

RISK MANAGEMENT - No Report

 

2nd VP of ADMINISTRATION –  No Report

 

FIELD’S REPORT – Covered with discussions on goal posts and Saghalie under old business.   Also discussed what can be done to improve the elementary school fields.  Good input.  According to George the schools are moving back to local control of properties.  This may be good for us.  What can we do to get a parent liaison at each school to help communicate fields and registration activity?

 

FW MOD – No report. 

 

FW UNITED - No report

 

DISTRICT 3 REPORT –  Meeting is next week

 

WEBMASTER -  No Report

 

REFEREE REPORT – No Report

 

TOURNAMENT CHAIR –

State cups complete for this year.  Blast Off is full on the girls and close to full on the boys weekend.  Katherine suggested the need for a canopy at Saghalie.  Blast Off will acquire another 10x10 canopy and a small table to support the site.  We are going to use some of the signs made up last year about the field being reserved for FWSA at the blast off sites.  Juan is also looking at adding the words in another language to the signs.

 

GOOD OF THE GAME-  Comments on the successes of our teams at tournaments.

 

Next meeting September 3, 2008.