December 3, 2008

Monthly Meeting

 

FWSA Board Attendees:

President                                              Perry Woodford

Vice President                                      Juan Rangel

Secretary                                              Heather Hamashima

Treasurer                                              Carl Weber

Registrar & Risk Management  Not Present

2nd VP of Admin                                 Robert Lewis

Director of Fields                                  George Pfeiffer

District 3 MAR                                     Perry Woodford

Referee Representative                         Open Position

WebMaster                                          Sharon Woodford

State Cup                                            

    Tournament Chair                             Sharon Woodford

Publicity                                               Open

FWU rep                                             Not Present

Mod Rep                                             Novella Fraser

Other Attendees:

           FWU Director of Coaching                    Rob Walker

           Mod Equipment Coodinator                  Eric Poortvliet

           FWU Boys Registrar/

                       Mod Registrar                           Novella Fraser

            Mod Coach                                          Glen Cote

 

 

Introductions:

            Attendees introduced themselves.

 

Report – Perry Woodford:

    • Tryouts & U10 development teams – how do we do the right thing & how do we handle it across different Associations. Kids leave if soccer isn’t fun.
    • Forming a cross-association committee to work on protests of ethics issues/complaints.
    • Dave Schumacher going to Kent Association meeting to discuss U7 – U12 age groups. Discussing possibility of U7 – U10 academy format – controlled by State and run by associations.
    • Drop-offs in participation & growth of players – how do we work together to improve participation and ensure growth for the players. Example - one U18 team was formed across associations’ boundaries last year and it did work.
    • Kent, Highline, FW, Greater Renton Association Presidents are planning to meet to discuss various issues.

 

District III Meeting Report – Perry Woodford:

  • Of the Year nominations were due to District III yesterday. The FWSA., FWU, & Mod are not sending forward nominations to District III this year. Clubs planning to acknowledge individuals in-house.
  • To get World Cup in USSFF, need to raise numbers of kids involved in order to funding for the World Cup.
  • Per player registration fee to District III might be $15 to $17 next year as an increase is planned.
  • State adding $ .93 to the per player bill. This will be voted upon at a future state meeting.  Question - will FWSA set per player fees soon so Mod & FWU can set their fees? April is when State will vote upon fees to charge the Associations. Carl Weber will prepare budget based upon $15 per player fee. Plan on Association charging Mod $42 per player ($5 increase per player).

 

Special Council Meeting handout – Perry Woodford:

  • handout is from Nov. 8th meeting titled “First Draft Proposed Future Washington Youth Soccer District Commissioner Roles and Responsibilities in New System (No sooner than April 2009 AGM)”
  • meeting in January to discuss handout; to be voted on in April
  • State will reform into Executive Board made up of some number of soccer interested people and will cover: finance, fundraising, tone of organization, fiscal responsibility. All existing VPs will go away and get replaced by “office staff” who will be hired based on duties concerning organization of leagues and tournaments. Some part of the organization will be the Executive Director and Commissioners with connection between the two. The Executive Director will have Sports Management degree.
  • Bylaws will all be one document. Rules and policies will be in separate document.
  • “Seamless soccer” – to improve communication links between state, associations, and clubs; other interpretation is “freer movement between players and teams”.
  • District formation could change (one state went from 10 to 20 districts). District roles changed in one area. District II and I insisting that their Districts be broken up (both very large – 43% of state’s players are in these two districts). District III has 15% of players in the state.
  • Proposals to reformulate Districts by type of competition. For example, one District for Commissioners Youth League. The three Districts that run state league would be overlapping.
  • Need to address: teams traveling excessively at young age groups (i.e. Norpoint to Orting for a match at age 7)
  • Goal: “seamless soccer” – the concept has been around since 1983. However, player count has doubled, etc. and organization hasn’t kept pace with growth! “Not one member of Youth Soccer who says they can follow every rule” (Rule: must have fun!)

 

Third Handout from meeting – Perry Woodford

  • “Seamless Soccer: Concept Overview, Goals & Principles” (chart)
  • Mission & Goals are not changing
  • Is this making us employees rather than contractors? Yes! So all paid coaches and DOC will be “employees” and need to do paperwork, pay L & I , benefits, etc. It protects the States by calling them “employees”. Referees went through this issue this year – State paid their L & I fees.
  • Discussion regarding handout ensued. Comments below.
  • Don’t use Indiana as an example – too small – use parts of TX, eastern PA, etc. to look at other states as models.
  • Losing out of representation in this new model – not talking to the masses and yet State is saying they know what we want without asking. Representation without input. Individuals can volunteer to be on one of the “committee” that are discussing the issues (committees being divided up – rules, levels of competition, etc.)
  • Council – every month changing rules – want to put the rules/policies in one place. Trying to prevent rules changing monthly.
  • Bylaws – seamless – still need same skeletal structure. The summits had an agenda (club pass, discipline, etc. at Seatac summit) – don’t see structure reflected in this document.
  •  Document is very revolutionary – not taking some issues and making something new.
  • Concerns expressed about addressing our needs, or rather failing to incorporate our needs and the discussion from the Summit. Stated that believes State is working on structure, not our needs. Leave us, the Association, the choice of this structure or US Club or AYSA.
  • State Board structure seems to be “broken”. Doug Andreassen got 150,000 emails in one year – how can you do your job when get so many emails?
  • State Policy: Has been cut & pasted over the years. Looks great on paper but not using common sense in working it out so it’s good to think about reorganizing.
  • Need to have new summits because new agenda from summit 16 months ago.
  •  Question posed - How do we get represented in these decisions and the discussion?
  • Three Districts have had several presentations by State Board on this information. However, they didn’t have this chart.
  • Council Meeting – next one is third week of January. April new bylaws and draft rules would be voted upon.
  • November Council meeting notes included in this document.
  • Jan Glick, Consultant, does briefing. All comments go to him and he directs comments to  appropriate committee.
  • Would be nice to have the cost of this structure.
  • Members would like to send comments. Perry Woodford will send link to state website and email for Jan Glick. Rob Walker will email comments to Jan Glick and cc: everyone – we can tag on to his comments.

 

Fundraiser – Perry Woodford:

Lori Cross has Mountain Mist fundraiser idea. Perry Woodford has the details.

 

State Cup Tournament Chair – Sharon Woodford:

The State allowed our GU14 Lighting 94 – Spirit to enter the Commissioners Cup as a late entry.  Tammy Snow manually added them today and Katherine Hinkle will approve them tonight. 

 

Federal Way has the following teams entered in the Commissioners Cup:

            BU14 Thunder 94 – Bulldogs                           GU11 Reign 97 Black

            BU15 Thunder 93 – Warriors               GU11 Reign 97 Gold

            BU16 Thunder 92 – Ravens                             GU14 Lighting 94 – Spirit

            BU17 Thunder 91 – Blasters

            BU18 Thunder 90 – Hurricanes

 

Federal Way has the following teams entered in the Winter Challenge Cup:

            BU15 Storm 93 White                          BU18 Storm 90

 

Federal Way has the following team entered in the Winter Championship Cup:

            BU15 Storm 93 Green

 

The State Cup Draw has been postponed until Saturday, December 13th at 7:00pm in the State Office.  The meeting was postponed one week because they are still testing the new automated draw system.  I will be unable to attend this meeting due to my surgery on the 11th; anyone want to take my place?

 

The next State Cup meeting will be held Monday, December 15th.  I will conference call into that meeting.

Saturday State Cup Draw – Sharon won’t be there for actual draw. Monday, Dec. 15th will be next state cup meeting and Sharon will take conference call. Email with teams.

 

Virginia Mason Outreach to Association – Juan Rangel:

Virginia Mason Orthopedics is planning a meeting with DOC and coaches regarding what they have to offer.

 

Raffle Report – Juan Rangel:

Raffle – can’t do it as Association. Have to be non-profit with 15 voting members & organization for over 15 months. FWU can’t do it either. Clarified that can do it because it says “members” not “Board members”.  Licenses are excessively expensive. Lots of printing is necessary on every ticket. Juan Rangel talked to an accounting firm and they might do it for free. State Gaming Commission will come to the drawing to verify that everything was done correctly. Maximum cost of ticket is $25 – would have to decide cost of ticket.  Many details to consider – for example: Are we going to have every kid sell x dollars worth? What if ticket is lost? Etc.? WA State rules regarding raffles were distributed.

 

Financial Report – Carl Weber:

Carl Weber presented report. Wants FWU to pay outstanding Bonzi bill. Perry Woodford indicated that he would ensure that occurred.

 

Minutes:

Motion to approve November 5, 2008 minutes as written. Seconded. Passed.

 

Meeting adjourned 9:20 pm.

 

Respectfully submitted,

Heather Hamashima

FWSA Secretary