Federal Way Soccer Association

October 3, 2007

Meeting Minutes

 

The meeting was called to order at 7:10 p.m.  

September minutes approved.

 

PRESIDENT’S REPORT- No Report.

 

VICE-PRESIDENT’S REPORT – No Report

 

SECRETARY’S REPORT- Open position.

 

TREASURER’S REPORT- Excused

 

REGISTRAR’S REPORT- Tough year.  Communication between the state and the association and the association to club or club to association has not been as good as the past.  Mod and United are in the process of rejecting players from Bonzi that are not assigned to teams.  Many clubs seem to be behind this year.  Presented the dead lines for the state cups.  Jammie and Rob get the final say on who is in what Cup.  Lots of discussion on the player cards for non-select teams and the differing directions from the state, district, and clubs.  Perry added that District 2 has put all the player cards in a file.

 

Darlin’ asked if we can get Rob Walker access to Bonzi.  The new player transfer rules will require a close working relationship between United and the Association with Treasurer, Director of Coaching, and Coordinators.

 

A question about the need to submit certificates of birth came up.  Again a communication issue.  Birth records should not generally be required.  However, there are situations that require proof of age.

 

RISK MANAGEMENT - No Report

 

2nd VP of ADMINISTRATION –  AGM minutes on the President’s desk.  Bylaws that were approved at the AGM are ready to be posted. Assisted the Mod Club with a U9 player/team placement issue. Thank you Jammie Hair for representing FWSA at the District 3 disciplinary meeting.

 

FIELD’S REPORT – Saghalie conversion will start after the Muckleshoot Indians provide approval.  IAC grants require the local tribes approval that the site is not historic or sacred native American land.  The weather is having an impact on the fields.  They are not holding up well and will be closing early this year.  This brings us a challenge for supporting Presidents Cup and moving the U11’s off Lake Geneva.  Lots of planning and coordinating to do.

 

FW MOD – Novella reported that registration will be complete this week with the completion of the player rejections from the Bonzi system. 

 

FW UNITED -  New rules on player transfers between PDL clubs.  The basic rule is that players must pay or make payments to the PDL club they leave if there is a balance owed.

 

DISTRICT 3 REPORT –
Commissioner

  • Possible DOC course hosted in Washington in 2008.
  • Medical play down approved for President Cup.  Criteria is available on the WSYSA website.
  • Commissioners, Challenge, and Championship Cup finals will be at Starfire.
  • At the end of October there will be information on the WSYSA website about player scholarships.  Applications will be due shortly after posting.
  • People have voiced concerns over the new discipline rules.  WSPL disciplinary rules may change before the end of the season.
  • Premier Summit being planned for January 2008.
  • Recreational Summit being planned for July or August 2008.  Recreational is any team not in the Washington State Development League or higher.
    • Each association is being asked to submit the 5 recreational soccer concerns to support this event.  Stu Snow requested we submit our input to Keith Vincent by November 12.
  • Rules being discussed on a player contract for use next seasonal year.
  • The Club Pass, commonly called a player card is not required this year.  If you have them, give them to the kids.  If you have not printed them, do not worry.  The referees should not be asking for them.  However, USYSA says they are required next year.  Consider this a practice round.
    • Referees do not ask for these cards.
    • They are required for WSPL, WSYDL.

 

Keith Vincent

  • Mark your calendars for November 19 District 3 office at 7 PM.  I am hosting a Development forum.  Agenda includes discussion on Top Soccer, Diversity (Soccer Start) and recreation soccer. Calendar and the 5 concerns will be part of this meeting.

 

Bill Worden

  • Looking for someone to host the District 3 President Cup finals on legitimate U11 fields.
  • Approaching 90 teams in the Presidents Cup.  Lots of discussion on scheduling and how President Cup matches take precedence over league matches.

 

Gerd Schmidt

  • Two more teams dropped.  This is making scheduling very difficult.  Some leagues are down to 4 teams.

 

Top Soccer

            WSYSA is hosting the 2008 Region IV Top Soccer Symposium April 1.  There will be a Top Soccer Coach licensing course.

.

 

WEBMASTER -  Working to update Mod Club teams.

 

COMMITTEE REPORTS  –  No Reports

 

REFEREE REPORT – No Report

 

TOURNAMENT CHAIR –

President’s Cup:

  • November – December
  • There is a new Director for President’s Cup.  (Name?)  Willing to receive ideas to make this Cup better.
  • There will be 2 State Final venues in Olympia.  Next year would like to use Starfire for a single final venue.
  • Same awards as other State Cups.
  • Scores reported on WSYSA website.

 

New for 2008:

  • Fees: Posted fees are for cash/checks.  Credit card payments will be charged a $10 processing fee.
  • Draw: Tentative date is December 8th but this may change because of President’s Cup finals.  The new WSYSA President, Doug Andresen would like to make this more of an event like in the “old days”.  There will still be an electronic draw but the results won’t be posted right away.  First they would be announced by age group to the Association Reps in attendance.
  • Protests: All issues will go through the Disciplinary Board.
  • Score Reporting: Teams will report scores on-line just like WSPL league play.  Incorrect scores can only be changed by WSYSA office.
  • Website: Team contact phone number and e-mail address will be posted.  Teams will also be able to enter their home game location and time like fall season but this will not replace official 72 hour notification to the teams.
  • Player Club Pass:  Player club passes are NOT allowed in any State Cup Tournament.
  • U11: 2 Cups - Commissioners & Challenge.  However, the Challenge Cup will have 2 skill level divisions.  All PDL teams will play in the Challenge Cup.  A teams in Division 1 and B teams in Division 2.  Any team may play in the Challenge Cup.
  • Rule Changes:  Follow WSPL Rule 305.14 for notifying teams of games.

o        Responsibilities of the assigned “home team”: Providing adequate directions to the opposing team to the “home team’s” venue as soon as game time and location are scheduled by the local scheduler and at least seventy-two (72) hours prior to the game and by no later than 9:00 PM Wednesday night.

o        Visiting teams must confirm receipt of the above “directions” by no later than 9:00 PM Thursday night. Willing to accept more rule changes but must be submitted in proper format.

 

Semis and Finals:

  • All semis and finals will be at Starfire.  U11’s will also have eliminations and quarters at Starfire.
  • Association Representatives are required at Semis and Finals.  An Association Representative must accompany each team at the semi and final matches.
  • T-Shirt vendors will be at both the semis and finals.

 

Commissioners Cup:

  • January - February
  • No WSYDL or PDL teams
  • U12-U19 Finals will be on Presidents Cup weekend.  (National Conference Feb 9/10)

 

Challenge Cup:

  • BU12-U18 and GU12-U14 - January – March (Quarter Finals will be on Presidents Cup weekend.)
  • GU15-U19 and BU19 Spring (April 12-May 4).

 

Championship Cup:

  • BU12-U18 and GU12-U14 Mid January – March (Quarter Finals will be on Presidents Cup weekend.)
  • GU15-U19 and BU19 Spring (April 12-May 4)

 

Playing in Other Tournaments:

Players may play in multiple tournaments as long as:

1.       Players may not play on a team at a lower level of play than their league team, without specific written permission from Tournament Director.

2.       Players may be entered in only one tournament at a time.

3.       Championship Cup players may not play in any other Cup (National Rules).

4.       Note: All academy players (and teams) are ineligible.

Teams may only play in one tournament.

 

Other Information:

  • GU15-U19 League season will start 1st weekend in February.  Roster freeze date will be standard 30 days prior to last game.

Crossfire BU17 team dropped from league play this past weekend.  The team has offered to play friendly

 

OLD  BUSINESS – Summit Planning.  Heather Hamashima provided a report on the planning and ideas for collecting comments from the membership.  The Committee will meet Friday.  A question on the idea of reorganizing at the next AGM came up.  Perry Woodford offered, based on discussions with United and Association board members, there is much work to do before we worry or work on an organization structure.  The changes are so large and coming so rapidly it is difficult to figure out where we will be in a year or two so lets work on communication and improve our ability to adjust and work within the changes that have occurred and are expected in the next couple years.   George Pfeiffer discussed the need for succession planning and back ups to key positions like registration, treasurer, and scheduling. 

 

NEW BUSINESS – Perry Woodford presented a spread sheet and entertained discussion on goal post replacement.  Can we move some of the goals and reduce the need for new.  United procured a single goal post to see how it would work on the turf fields.  Not well for the money is the input and Perry is working with Christy Gross at Decatur to use the goal.  We need goals that are easy to secure and easy to move on and off fields.  George Pfeiffer and Perry will continue working up the options and move the goals as soon as possible.

 

 

GOOD OF THE GAME-  Referees.  Please turn in the misconduct reports.  Perry Woodford witnessed serious foul play in a boys U17 game that resulted in a red card.  The misconduct report was not submitted so the player has not been issued a sit out.  Our GU12 Xtreme Swat and a team from Enumclaw received praise for sportsmanship from the referee after a game in Enumclaw.

 

Next meeting November 7, 2007.