Federal Way Soccer Association

June 6, 2007

Meeting Minutes

 

The meeting was called to order at 7:10 p.m.  

May minutes approved.

 

PRESIDENT’S REPORT- Working on organization and bylaw concepts for Federal Way Soccer Association.  Most effort will be discussed under District 3 report and new business.

 

VICE-PRESIDENT’S REPORT – District 3 fall team registration opened June 1.  All teams must be registered by the end of July for the bracketing and scheduling meeting the first week of August.

 

SECRETARY’S REPORT- Open position.

 

TREASURER’S REPORT- Handed out balance sheet.

Working an accounts receivable issue with United.  United disagrees with the request for payment.

Short and long term field funds are at 56,000 dollars.  Note: This is about 5% of the cost of converting a field to artificial turf.

 

REGISTRAR’S REPORT- Sherrie Bilharz, the new United girls registrar, is almost trained.  I just have a few things to pass on to her as we had a limited amount of time for training and she has been deeply involved with LPTs being a team manager. Sherri can now be given all registration packets for her groups. She will be a terrific asset to the United Club.  She is a fast learner and very enthusiastic.  I am very happy!!  Along with her, Katherine is doing a fantastic job.  United Club seems to be doing well.

 

Fall registration for United has been open and will be open until I am notified by the Coordinators to close an age group.  Just notify me when you need that done.

 

I will notify everyone as soon as I get Mod spring in and Fall registration open.  It will be soon.

 

There was a great deal of passionate discussion around registration, player movement, and process versus rules.  The focus was on the PDL registration.  The desire by some was to have the players assigned to teams now if not at the same time as the state league (rules do not require the PDL players to be assigned to teams at this time).  Some of the issues are about player transfers and movement between tryouts and team registration (in other words, changes during the open season).

 

RISK MANAGEMENT -  Is going well. I have been working with Julie at the state office and getting people cleared who don't show in the Bonzi system as RMA cleared. Julie checks them for me and does an update after our efforts which then shows the people cleared in the Bonzi system.  I have made this my pet peeve this year.  The coaching staff is doing well this year getting registered in the correct manner, under coaching staff.  Treasurers are the ones I am on the look out for now.  We need them to be RMA cleared with all the monies they handle. 

 

2nd VP of ADMINISTRATION –  All quiet this time of year.

 

FIELD’S REPORT – Saghalie conversion will run into mid September.  The City is asking us to provide nets for Celebration Park.  United via Blast Off will provide the nets.  Nets are also needed at Lakota and Lake Geneva. There is a possibility that Federal Way Memorial Stadium will receive a new artificial turf surface within two years as the FW School District is working on this issue.  George requested Perry procure new posts for Sacajawea to support the fall leagues.  Perry will work with Tim Dinkinson of Federal Way Parks on this issue.

 

FW MOD - All coaches meeting is scheduled for Monday, June 11, from 6:30 pm – 9:00 pm.  Rob Walker will attend.

 

FW UNITED -  No Report.

 

DISTRICT 3 REPORT – Stu Snow provided a report on a recent WSYSA retreat.  We are considering some changes in state name and logo to create a more marketable product.  The official name and logo will not be changed.  Looking more for the “NIKE swoosh” or “Coke” format.  United States Youth Soccer uses US Youth and Stickly, the stick figure.

 

We have been asked to submit all our concerns or issues with Bonzi to Brenda at the state office.  Stu stated that the state office thinks Bonzi is working great and that we do not have complaints, concerns or problems with the registration system.

 

Stu requested that Dave Schumacher should be copied in on all requests for coaching clinics submitted to WSYSA.

 

A great deal of discussion on moving the District girls under 15 and above teams to follow WSYSA move to the winter spring season.  District 3 will retain the fall league format of the past.  All teams play in the Fall.

 

WEBMASTER -  Revised “Sign Up” page to make it more user friendly and hopefully eliminate some of the questions being sent to the registrars.

 

COMMITTEE REPORTS  –  No reports

 

REFEREE REPORT – Judy Johnson was in attendance.

 

TOURNAMENT CHAIR – Perry stated that the state cup committee is going to meet earlier in the year.  There are several adjustments that need to be made to accommodate the move of the girls U15 and above state league season.  Cup dates and staggered registration deadlines are now dependant on age and gender.

 

OLD  BUSINESS - None.

 

NEW BUSINESS – Organizational discussion.  Perry presented a draft concept of and position duties for a single organization structure for FWSA.  The concept moves us toward a functional duties structure.  The discussion was open and lively with a focus on what we do well and not so well and can we align our selves in a way that makes us stronger.  There has been a great deal of change in the past couple years in WSYSA.  The PDL, a push for organizations to be more professional, and coaching directors.  More professional equates to more paid staff (front office), requests that phone and e-mail be returned in a reasonable amount of time, and better working relationships between clubs and associations.

 

With regard to FWSA, looking at an overall a larger board of directors but fewer positions that require monthly meeting attendance.  Parent and team education along with a parent action committee.  The discussion will continue at the July meeting and informally between meetings.

 

GOOD OF THE GAME-  

 

Next meeting July 18, 2007.

No August meeting